{"product_id":"ai-email-reply-workflow-n8n-openai-gmail-lead-alerts","title":"AI Email Reply Workflow: n8n + OpenAI + Gmail Lead Alerts","description":"\u003ch3\u003eTurn new website enquiries into ready-to-send email replies—automatically\u003c\/h3\u003e\n\u003cp\u003eThis n8n workflow captures leads from an \u003cstrong\u003en8n Form\u003c\/strong\u003e, uses \u003cstrong\u003eOpenAI (Chat Completions)\u003c\/strong\u003e to draft a friendly first response in your business voice, and sends you a \u003cstrong\u003eGmail alert\u003c\/strong\u003e with the lead details plus a one-click “Reply now” mailto link—so you can respond fast without replying directly to your customer.\u003c\/p\u003e\n\n\u003ch3\u003eWhat this workflow does\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eTriggers on form submission\u003c\/strong\u003e when a visitor submits the n8n Form with name, email, phone, and enquiry message.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eEnriches the submission with your business context\u003c\/strong\u003e (business name, services, service area, sign-off name, reply rules, and the target alertEmail).\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eDrafts a response using OpenAI\u003c\/strong\u003e by sending the lead details and your business context to the \u003cstrong\u003eOpenAI Chat Completions API\u003c\/strong\u003e, instructing the model to treat the customer message as data.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eCleans and validates the output\u003c\/strong\u003e, applying a safe default reply if no usable AI output is returned.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eBuilds an HTML email alert\u003c\/strong\u003e that includes the lead information, the suggested reply, and a pre-filled \u003cstrong\u003e“Reply now” mailto\u003c\/strong\u003e link.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eSends the alert via Gmail\u003c\/strong\u003e to your chosen inbox (it does not send anything directly to the customer).\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eUse cases\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003eInstant follow-up for \u003cstrong\u003ewebsite lead enquiries\u003c\/strong\u003e collected via n8n Form.\u003c\/li\u003e\n  \u003cli\u003eFor SaaS operators and automation engineers: a practical \u003cstrong\u003eAI email reply workflow\u003c\/strong\u003e to reduce manual triage.\u003c\/li\u003e\n  \u003cli\u003eSales\/support teams who want \u003cstrong\u003edraft replies in their own sign-off and reply rules\u003c\/strong\u003e with minimal effort.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eTechnical details\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eIntegrations\/Nodes:\u003c\/strong\u003e form trigger, set, code, http request, gmail, sticky note.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eOpenAI integration:\u003c\/strong\u003e uses the \u003cstrong\u003eChat Completions\u003c\/strong\u003e endpoint via an OpenAI API credential.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eGmail integration:\u003c\/strong\u003e sends the formatted lead alert using a Gmail credential with permission to send from the alert account.\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003cp\u003e\u003cstrong\u003eSetup:\u003c\/strong\u003e add OpenAI + Gmail credentials, fill in “Your business details” (including alertEmail), optionally adjust replyRules and the OpenAI model, then activate the workflow and connect your n8n Form production URL.\u003c\/p\u003e","brand":"N8N Commerce","offers":[{"title":"Default Title","offer_id":46228907425971,"sku":"N8N-20867","price":11.99,"currency_code":"GBP","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0749\/6279\/6723\/files\/7YXNk4wwRXsSIN7ss_EQR_oY4Epy2i.png?v=1792056507","url":"https:\/\/buyflowscripts.com\/products\/ai-email-reply-workflow-n8n-openai-gmail-lead-alerts","provider":"N8N Commerce","version":"1.0","type":"link"}