{"product_id":"contract-risk-review-n8n-workflow-drive-to-gmail-approval","title":"Contract Risk Review n8n Workflow: Drive to Gmail Approval","description":"\u003ch3\u003eDrive Contract Approvals from Google Drive PDFs—With Gmail “Send \u0026amp; Wait” Routing\u003c\/h3\u003e\n\u003cp\u003eThis \u003cstrong\u003eContract Risk Review\u003c\/strong\u003e \u003cstrong\u003en8n workflow\u003c\/strong\u003e automatically watches a Google Drive folder for new contract PDFs, analyzes the text with OpenAI, then routes approvals via \u003cstrong\u003eGmail\u003c\/strong\u003e to the right reviewer based on contract value and policy risk—logging outcomes to \u003cstrong\u003eGoogle Sheets\u003c\/strong\u003e.\u003c\/p\u003e\n\n\u003ch3\u003eWhat this workflow does\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eMonitors a Google Drive folder\u003c\/strong\u003e every minute for newly created files.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eValidates and processes PDFs\u003c\/strong\u003e: checks the file is a PDF, downloads it, and extracts contract text.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eUses OpenAI for structured contract analysis\u003c\/strong\u003e (model: \u003cstrong\u003egpt-4o-mini\u003c\/strong\u003e) to return \u003cstrong\u003eJSON\u003c\/strong\u003e containing key contract fields and clause indicators.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eApplies company policy rules\u003c\/strong\u003e to compute missing required clauses, risk flags, a risk score, and an approval route.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eSends approval requests via Gmail\u003c\/strong\u003e using an approval-style “send and wait” flow, routing to \u003cstrong\u003eLegal\u003c\/strong\u003e, \u003cstrong\u003eFinance\u003c\/strong\u003e, or a \u003cstrong\u003eDepartment Manager\u003c\/strong\u003e based on the extracted contract value and risk.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eCaptures the decision\u003c\/strong\u003e: waits for the recipient to approve or decline, then \u003cstrong\u003eappends the final outcome\u003c\/strong\u003e to Google Sheets (approved and rejected records).\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eUse cases\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003eStreamline contract intake by having legal\/finance reviews triggered the moment a contract PDF is uploaded.\u003c\/li\u003e\n  \u003cli\u003eReduce manual triage: automatically route contracts using OpenAI-extracted fields and policy-based risk scoring.\u003c\/li\u003e\n  \u003cli\u003eMaintain an audit trail by logging approval results into Google Sheets for tracking and reporting.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eTechnical details\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eIntegrations\u003c\/strong\u003e: Google Drive, OpenAI (\u003cstrong\u003egpt-4o-mini\u003c\/strong\u003e), Gmail (send \u0026amp; wait approvals), Google Sheets.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eWorkflow nodes \/ logic\u003c\/strong\u003e: \u003ccode\u003eif\u003c\/code\u003e, \u003ccode\u003eset\u003c\/code\u003e, \u003ccode\u003ecode\u003c\/code\u003e, \u003ccode\u003egmail\u003c\/code\u003e, \u003ccode\u003eswitch\u003c\/code\u003e, \u003ccode\u003esticky note\u003c\/code\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eSetup highlights\u003c\/strong\u003e: configure the Drive folder ID to watch, add OpenAI credentials, set Gmail recipient emails, and provide the Sheets spreadsheet\/tab to append results.\u003c\/li\u003e\n\u003c\/ul\u003e","brand":"N8N Commerce","offers":[{"title":"Default Title","offer_id":45837472104627,"sku":"N8N-18196","price":19.99,"currency_code":"GBP","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0749\/6279\/6723\/files\/2O0OdxNGLGfL9aF_HEP8A_V7fnMbrE.png?v=1786794865","url":"https:\/\/buyflowscripts.com\/products\/contract-risk-review-n8n-workflow-drive-to-gmail-approval","provider":"N8N Commerce","version":"1.0","type":"link"}