{"product_id":"eu-ai-act-risk-inventory-workflow-n8n-openai-sheets","title":"EU AI Act Risk Inventory Workflow: n8n + OpenAI + Sheets","description":"\u003ch3\u003eAutomate your EU AI Act risk inventory—collect submissions, classify risk with OpenAI, log to Google Sheets, and email the right stakeholders\u003c\/h3\u003e\n\u003cp\u003eThis \u003cstrong\u003eEU AI Act Risk Inventory Workflow for n8n\u003c\/strong\u003e turns an internal AI system submission into a structured risk-classification record: it gathers details via an n8n Form, uses \u003cstrong\u003eOpenAI (gpt-4.1-mini)\u003c\/strong\u003e to propose an EU AI Act risk class and obligations, stores the result in \u003cstrong\u003eGoogle Sheets\u003c\/strong\u003e, and notifies management (CC the DPO) when a case is \u003cem\u003eprohibited\u003c\/em\u003e, \u003cem\u003ehigh-risk\u003c\/em\u003e, or \u003cem\u003eunclear\u003c\/em\u003e.\u003c\/p\u003e\n\n\u003ch3\u003eWhat this workflow does\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eReceives an AI system submission\u003c\/strong\u003e through an \u003cstrong\u003en8n Form trigger\u003c\/strong\u003e (purpose, data types, decision impact, and external visibility).\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eNormalizes the submission\u003c\/strong\u003e, generates a \u003cstrong\u003ereport ID\u003c\/strong\u003e, flags potential \u003cstrong\u003eAnnex III\u003c\/strong\u003e areas using \u003cstrong\u003ekeyword matching\u003c\/strong\u003e, and checks whether \u003cstrong\u003eArt. 50 transparency\u003c\/strong\u003e may apply.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eCalls OpenAI\u003c\/strong\u003e with the normalized report to propose, in \u003cstrong\u003estrict JSON\u003c\/strong\u003e, the EU AI Act risk class, relevant provision, reasoning, obligations, and open questions.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eValidates and corrects the proposal\u003c\/strong\u003e: rejects unknown classes, escalates to \u003cstrong\u003eAnnex III high risk\u003c\/strong\u003e when pre-check keywords indicate it, and adds \u003cstrong\u003eArt. 50\u003c\/strong\u003e transparency obligations when output leaves the company.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eAppends a record to Google Sheets\u003c\/strong\u003e into an “\u003cstrong\u003eAI inventory\u003c\/strong\u003e” spreadsheet with status like \u003cstrong\u003e“Proposal - human review pending”\u003c\/strong\u003e and the proposed classification details.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eSends email via SMTP\u003c\/strong\u003e: for \u003cstrong\u003eprohibited\u003c\/strong\u003e, \u003cstrong\u003ehigh-risk\u003c\/strong\u003e, or \u003cstrong\u003eunclear\u003c\/strong\u003e submissions, it notifies \u003cstrong\u003emanagement\u003c\/strong\u003e and \u003cstrong\u003eCCs the DPO\u003c\/strong\u003e; otherwise it schedules the entry for \u003cstrong\u003eperiodic review\u003c\/strong\u003e with a \u003cstrong\u003enext-review date\u003c\/strong\u003e.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eUse cases\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003eCentralizing EU AI Act documentation for SaaS teams using n8n and Google Sheets.\u003c\/li\u003e\n  \u003cli\u003eRapid triage of new AI features by auto-producing a risk-classification draft for human review.\u003c\/li\u003e\n  \u003cli\u003eEscalating potential high-risk or prohibited cases to management and the DPO with audit-ready data.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eTechnical details\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eIntegrations:\u003c\/strong\u003e \u003cstrong\u003en8n Form\u003c\/strong\u003e, \u003cstrong\u003eOpenAI (gpt-4.1-mini)\u003c\/strong\u003e, \u003cstrong\u003eGoogle Sheets\u003c\/strong\u003e, \u003cstrong\u003eSMTP email\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eWorkflow logic nodes:\u003c\/strong\u003e \u003ccode\u003eif\u003c\/code\u003e, \u003ccode\u003eset\u003c\/code\u003e, \u003ccode\u003ecode\u003c\/code\u003e, \u003ccode\u003eswitch\u003c\/code\u003e, \u003ccode\u003eno op\u003c\/code\u003e, \u003ccode\u003eemail send\u003c\/code\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eKey behavior:\u003c\/strong\u003e keyword-based Annex III pre-check + strict JSON proposal + validation\/correction before storing and notifying.\u003c\/li\u003e\n\u003c\/ul\u003e","brand":"N8N Commerce","offers":[{"title":"Default Title","offer_id":45962013704371,"sku":"N8N-19221","price":36.99,"currency_code":"GBP","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0749\/6279\/6723\/files\/gMM5HWrhckcITXnsnvVhY_0tqW0KYU.png?v=1788599252","url":"https:\/\/buyflowscripts.com\/products\/eu-ai-act-risk-inventory-workflow-n8n-openai-sheets","provider":"N8N Commerce","version":"1.0","type":"link"}