{"product_id":"fireflies-to-hubspot-crm-gemini-ai-meeting-notes-workflow","title":"Fireflies to HubSpot CRM: Gemini AI Meeting Notes Workflow","description":"\u003ch3\u003eTurn Fireflies meeting transcripts into HubSpot CRM updates—automatically\u003c\/h3\u003e\n\u003cp\u003eThis \u003cstrong\u003eFireflies to HubSpot CRM: Gemini AI Meeting Notes Workflow\u003c\/strong\u003e listens for Fireflies “meeting completed” webhooks, pulls the full transcript via Fireflies GraphQL, uses \u003cstrong\u003eGoogle Gemini\u003c\/strong\u003e to generate structured meeting notes and CRM updates, and then writes everything back to \u003cstrong\u003eHubSpot\u003c\/strong\u003e—with optional \u003cstrong\u003eSlack\u003c\/strong\u003e alerts for key moments and errors.\u003c\/p\u003e\n\n\u003ch3\u003eWhat this workflow does\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eReceives Fireflies webhooks\u003c\/strong\u003e when a meeting transcript is ready.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFetches the transcript\u003c\/strong\u003e from Fireflies using the \u003cstrong\u003eFireflies GraphQL API\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eValidates and deduplicates\u003c\/strong\u003e previously processed meetings, and skips meetings with no transcript (optionally notifying Slack during ingestion).\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003ePrepares HubSpot CRM context\u003c\/strong\u003e by retrieving writable property schemas for \u003cstrong\u003econtacts, companies, and deals\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eTargets external participants\u003c\/strong\u003e by filtering attendee emails against your internal domain list.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eMatches contacts and associated deals\u003c\/strong\u003e in HubSpot for each external attendee.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eUses Google Gemini\u003c\/strong\u003e to extract a structured summary (Markdown), intent\/sentiment, optional follow-up task details, and property-mapped updates.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eUpserts CRM records\u003c\/strong\u003e: updates the HubSpot contact by email, patches associated company\/deal (when enabled and available), and creates a HubSpot note and optional task linked to the relevant entities.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eOptional Slack messaging\u003c\/strong\u003e for high-intent meetings or unknown contacts, plus a \u003cstrong\u003eSlack alert on workflow execution errors\u003c\/strong\u003e.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eUse cases\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003eAutomatically convert Fireflies sales calls into \u003cstrong\u003eHubSpot meeting notes\u003c\/strong\u003e, tasks, and property updates.\u003c\/li\u003e\n  \u003cli\u003eEnrich CRM data after demos by extracting \u003cstrong\u003eGemini intent\/sentiment\u003c\/strong\u003e and mapping outcomes to HubSpot fields.\u003c\/li\u003e\n  \u003cli\u003eFlag high-intent conversations or unknown contacts to your team via \u003cstrong\u003eSlack\u003c\/strong\u003e.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eTechnical details\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eWebhook intake\u003c\/strong\u003e from Fireflies meeting completions.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFireflies integration\u003c\/strong\u003e via GraphQL (authenticated header auth).\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eHubSpot integration\u003c\/strong\u003e to fetch property schemas and write notes\/tasks\/property updates.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eGoogle Gemini\u003c\/strong\u003e for transcript-to-CRM structured extraction.\u003c\/li\u003e\n  \u003cli\u003en8n nodes including \u003cstrong\u003eif\u003c\/strong\u003e, \u003cstrong\u003eset\u003c\/strong\u003e, \u003cstrong\u003ecode\u003c\/strong\u003e, \u003cstrong\u003eslack\u003c\/strong\u003e, \u003cstrong\u003egraphql\u003c\/strong\u003e, and \u003cstrong\u003ehubspot\u003c\/strong\u003e.\u003c\/li\u003e\n\u003c\/ul\u003e","brand":"N8N Commerce","offers":[{"title":"Default Title","offer_id":45945730760883,"sku":"N8N-19076","price":3.99,"currency_code":"GBP","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0749\/6279\/6723\/files\/3mbK4nnfHHnzelAT_fzGr_crSaeQDu.png?v=1788427021","url":"https:\/\/buyflowscripts.com\/products\/fireflies-to-hubspot-crm-gemini-ai-meeting-notes-workflow","provider":"N8N Commerce","version":"1.0","type":"link"}