{"product_id":"google-calendar-hubspot-contact-gmail-confirmations","title":"Google Calendar → HubSpot Contact + Gmail Confirmations","description":"\u003ch3\u003eAutomatically sync Google Calendar events to HubSpot—and send Gmail confirmations\u003c\/h3\u003e\n\u003cp\u003eThis n8n workflow watches for newly created timed events in \u003cstrong\u003eGoogle Calendar\u003c\/strong\u003e, upserts the external attendee as a \u003cstrong\u003eHubSpot contact\u003c\/strong\u003e, sends a \u003cstrong\u003eGmail confirmation email\u003c\/strong\u003e, and then—up to 24 hours before the meeting—checks the event status again and sends a reminder if it’s still confirmed.\u003c\/p\u003e\n\n\u003ch3\u003eWhat this workflow does\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eTriggers on new timed events\u003c\/strong\u003e: runs every minute when a new event is created in your selected Google Calendar.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eExtracts meeting details\u003c\/strong\u003e: pulls the external guest, meeting title, start time, and a join link (from Google Meet, a conferencing add-on, or the event location). It also calculates the reminder send time.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eUpserts a HubSpot contact\u003c\/strong\u003e: creates or updates the guest as a contact in \u003cstrong\u003eHubSpot\u003c\/strong\u003e using the attendee email, first name, and last name.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eSends confirmation via Gmail\u003c\/strong\u003e: emails the guest the meeting time and join link using \u003cstrong\u003eGmail\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eSends a reminder after re-checking\u003c\/strong\u003e: if the reminder time is at least 30 minutes in the future, it waits until the calculated timestamp, fetches the event again from Google Calendar, and sends a reminder email only if the event is still \u003cem\u003econfirmed\u003c\/em\u003e.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eUse cases\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003eTurn scheduled Google Meet calls into tracked HubSpot contacts with automatic confirmation and reminder emails.\u003c\/li\u003e\n  \u003cli\u003eReduce missed meetings by sending a reminder based on the event’s true status in Google Calendar.\u003c\/li\u003e\n  \u003cli\u003eKeep CRM data accurate by upserting external guests whenever new timed events are created.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eTechnical details\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eGoogle Calendar\u003c\/strong\u003e trigger (checks newly created timed events every minute; configurable calendar ID, default \u003ccode\u003eprimary\u003c\/code\u003e).\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eHubSpot\u003c\/strong\u003e upsert for contacts (requires HubSpot private app token with contacts read\/write).\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eGmail\u003c\/strong\u003e for both confirmation and reminder email steps.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003en8n nodes\u003c\/strong\u003e: \u003ccode\u003eif\u003c\/code\u003e, \u003ccode\u003ecode\u003c\/code\u003e, \u003ccode\u003ewait\u003c\/code\u003e, \u003ccode\u003egmail\u003c\/code\u003e, \u003ccode\u003ehubspot\u003c\/code\u003e, plus \u003ccode\u003esticky note\u003c\/code\u003e.\u003c\/li\u003e\n  \u003cli\u003eReminder timing is adjustable in the \u003ccode\u003ecode\u003c\/code\u003e step (e.g., \u003ccode\u003eREMINDER_HOURS_BEFORE\u003c\/code\u003e, \u003ccode\u003eTIMEZONE\u003c\/code\u003e, \u003ccode\u003eLOCALE\u003c\/code\u003e).\u003c\/li\u003e\n\u003c\/ul\u003e","brand":"N8N Commerce","offers":[{"title":"Default Title","offer_id":46275610804403,"sku":"N8N-21491","price":55.99,"currency_code":"GBP","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0749\/6279\/6723\/files\/Z3gibNUgKlDOI82fWP5C_yLJgQuZP.png?v=1792832713","url":"https:\/\/buyflowscripts.com\/products\/google-calendar-hubspot-contact-gmail-confirmations","provider":"N8N Commerce","version":"1.0","type":"link"}