{"product_id":"n8n-ai-calendly-reminders-gmail-follow-ups-sheets","title":"n8n AI Calendly Reminders \u0026 Gmail Follow-Ups + Sheets","description":"\u003ch3\u003eAutomatically remind Calendly attendees, follow up when they don’t reply, and log every outcome in Google Sheets\u003c\/h3\u003e\n\u003cp\u003eThis n8n workflow checks your upcoming \u003cstrong\u003eCalendly\u003c\/strong\u003e appointments every two hours, uses \u003cstrong\u003eOpenAI\u003c\/strong\u003e to draft personalized reminder and follow-up emails, sends them via \u003cstrong\u003eGmail\u003c\/strong\u003e, and records whether the customer replied in \u003cstrong\u003eGoogle Sheets\u003c\/strong\u003e.\u003c\/p\u003e\n\n\u003ch3\u003eWhat this workflow does\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eRuns on a schedule\u003c\/strong\u003e: executes every \u003cstrong\u003e2 hours\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003ePulls upcoming appointments\u003c\/strong\u003e: fetches scheduled events from the \u003cstrong\u003eCalendly API\u003c\/strong\u003e, then filters to those starting within the \u003cstrong\u003enext 24 hours\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eBuilds client context\u003c\/strong\u003e: retrieves invitee details for each event and formats client + appointment information for messaging.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eSends an AI-generated reminder\u003c\/strong\u003e: uses \u003cstrong\u003eOpenAI\u003c\/strong\u003e to generate a short reminder email and sends it to the invitee via \u003cstrong\u003eGmail\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eChecks for replies\u003c\/strong\u003e: waits briefly, then searches Gmail for a reply from the invitee’s email address.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFollows up if needed\u003c\/strong\u003e: if no reply is found, uses \u003cstrong\u003eOpenAI\u003c\/strong\u003e to draft a polite follow-up email, sends it via Gmail, and appends a \u003cstrong\u003e“Follow-Up Sent”\u003c\/strong\u003e record to \u003cstrong\u003eGoogle Sheets\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eLogs reply outcomes\u003c\/strong\u003e: if a reply is found, appends a \u003cstrong\u003e“Customer Replied”\u003c\/strong\u003e record including the \u003cstrong\u003eGmail thread ID\u003c\/strong\u003e in Google Sheets.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eUse cases\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003eReduce no-shows by sending timely \u003cstrong\u003eCalendly reminder\u003c\/strong\u003e emails automatically.\u003c\/li\u003e\n  \u003cli\u003eIncrease response rates with AI-written \u003cstrong\u003efollow-up emails\u003c\/strong\u003e after scheduled meetings.\u003c\/li\u003e\n  \u003cli\u003eTrack outreach performance in \u003cstrong\u003eGoogle Sheets\u003c\/strong\u003e by logging replies and follow-ups.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eTechnical details\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eCalendly\u003c\/strong\u003e: HTTP Bearer Auth using a personal access token; replace \u003ccode\u003eYOUR_CALENDLY_USER_URI\u003c\/code\u003e with your user URI.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eOpenAI\u003c\/strong\u003e: credential for reminder and follow-up text generation.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eGmail\u003c\/strong\u003e: OAuth2 permissions to send emails and search for replies in the inbox.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eGoogle Sheets\u003c\/strong\u003e: OAuth2 to append records to the selected spreadsheet and sheet tabs (reply vs follow-up logging).\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003en8n nodes\u003c\/strong\u003e: if, set, wait, gmail, split out, sticky note (per the workflow structure).\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003cp\u003eAdjust the schedule interval, the 24-hour reminder window, and the wait time to match your outreach cadence.\u003c\/p\u003e","brand":"N8N Commerce","offers":[{"title":"Default Title","offer_id":46114724839603,"sku":"N8N-19999","price":63.99,"currency_code":"GBP","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0749\/6279\/6723\/files\/wn97LqbJrJMzuAmf5sZMu_vbb6F8cK.png?v=1790587061","url":"https:\/\/buyflowscripts.com\/products\/n8n-ai-calendly-reminders-gmail-follow-ups-sheets","provider":"N8N Commerce","version":"1.0","type":"link"}