{"product_id":"n8n-reference-check-automation-openai-airtable-gmail-discord","title":"n8n Reference Check Automation: OpenAI, Airtable, Gmail \u0026 Discord","description":"\u003ch3\u003eAutomate reference checks end-to-end with n8n\u003c\/h3\u003e\n\u003cp\u003eThis n8n workflow automates reference check outreach using \u003cstrong\u003eWebhooks, OpenAI, Airtable, Gmail, and Discord\u003c\/strong\u003e—drafting personalized emails to referees, tracking responses in Airtable, summarizing feedback for hiring managers, and sending daily reminders for outstanding requests.\u003c\/p\u003e\n\n\u003ch3\u003eWhat this workflow does\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eReceives new-hire intake via webhook\u003c\/strong\u003e and normalizes candidate and manager details.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eValidates required candidate fields\u003c\/strong\u003e; if missing, it posts an alert to \u003cstrong\u003eDiscord\u003c\/strong\u003e and emails a rejection notice via \u003cstrong\u003eGmail\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eCreates one reference request per referee\u003c\/strong\u003e by splitting the intake, generating a unique \u003cem\u003erequest ID\u003c\/em\u003e, and using \u003cstrong\u003eOpenAI\u003c\/strong\u003e to draft a personalized reference request email.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eTracks requests in Airtable\u003c\/strong\u003e by creating “requested” records in an \u003cstrong\u003eAirtable ReferenceCheck\u003c\/strong\u003e table, then sends the email to each referee via \u003cstrong\u003eGmail\u003c\/strong\u003e and confirms the send in \u003cstrong\u003eDiscord\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eProcesses referee feedback via a second webhook\u003c\/strong\u003e, validates the request ID, updates the matching Airtable record to “received,” and stores rating, recommendation, and feedback.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003ePosts progress updates to Discord\u003c\/strong\u003e after each response until all referees have replied.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eSummarizes completed feedback for hiring managers\u003c\/strong\u003e using \u003cstrong\u003eOpenAI\u003c\/strong\u003e, emails the concise summary to the hiring manager via \u003cstrong\u003eGmail\u003c\/strong\u003e, and posts a completion notice in \u003cstrong\u003eDiscord\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eRuns daily on a schedule\u003c\/strong\u003e to find Airtable requests still in “requested” status for over two days and sends reminder alerts.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eUse cases\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003eStreamline recruiting workflows for startups and mid-market SaaS teams.\u003c\/li\u003e\n  \u003cli\u003eReduce manual follow-ups by auto-reminding referees after two days.\u003c\/li\u003e\n  \u003cli\u003eStandardize reference request wording with OpenAI while keeping individualized outreach.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eTechnical details\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eIntegrations\/nodes:\u003c\/strong\u003e \u003ccode\u003ewebhook\u003c\/code\u003e, \u003ccode\u003eif\u003c\/code\u003e, \u003ccode\u003eset\u003c\/code\u003e, \u003ccode\u003ecode\u003c\/code\u003e, \u003cstrong\u003eOpenAI\u003c\/strong\u003e, \u003cstrong\u003eAirtable\u003c\/strong\u003e, \u003cstrong\u003eGmail\u003c\/strong\u003e, \u003cstrong\u003eDiscord\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eData flow:\u003c\/strong\u003e Airtable ReferenceCheck records move from “requested” to “received,” keyed by request ID.\u003c\/li\u003e\n\u003c\/ul\u003e","brand":"N8N Commerce","offers":[{"title":"Default Title","offer_id":45917692952755,"sku":"N8N-18764","price":10.99,"currency_code":"GBP","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0749\/6279\/6723\/files\/cLw8mCpbglfpl1u11LQVT_FsFjpyTx.png?v=1788080760","url":"https:\/\/buyflowscripts.com\/products\/n8n-reference-check-automation-openai-airtable-gmail-discord","provider":"N8N Commerce","version":"1.0","type":"link"}