{"product_id":"n8n-workflow-auto-schedule-discovery-calls-forms-calendar-gmail","title":"n8n Workflow: Auto Schedule Discovery Calls (Forms, Calendar, Gmail)","description":"\u003ch3\u003eAuto-schedule discovery calls the moment a Google Form is submitted—using Google Calendar + Gmail\u003c\/h3\u003e\n\u003cp\u003eThis n8n workflow watches your Google Form responses in Google Sheets, automatically finds the next available working-hours slot in Google Calendar, “holds” a discovery call event with a Google Meet link, and emails the client a booking confirmation link via Gmail—then sends timed reminders until the invite is accepted.\u003c\/p\u003e\n\n\u003ch3\u003eWhat this workflow does\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eDetects new leads:\u003c\/strong\u003e Triggers when a new row is added to the Google Sheets worksheet that stores Google Form responses.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eNormalizes submission data:\u003c\/strong\u003e Extracts fields like \u003cem\u003ename, email, company, and goal\u003c\/em\u003e, and loads scheduling rules such as work hours, lead time, and reminder limits.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFinds the first free slot:\u003c\/strong\u003e Checks upcoming events in Google Calendar and selects the earliest available weekday time within the configured working hours.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eCreates a “held” call invite:\u003c\/strong\u003e Creates a discovery-call event in Google Calendar with a \u003cstrong\u003eGoogle Meet\u003c\/strong\u003e link and adds the client as an attendee \u003cem\u003ewithout sending Google’s default invite email\u003c\/em\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eUpdates booking status in Google Sheets:\u003c\/strong\u003e Writes the held slot, event ID, booking link, and sets an \u003cstrong\u003e“invited”\u003c\/strong\u003e status.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eSends the client email via Gmail:\u003c\/strong\u003e Delivers a branded Gmail message containing the Google Calendar confirmation link.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eMonitors RSVP and follows up:\u003c\/strong\u003e Waits, checks the attendee RSVP status, logs \u003cstrong\u003ebooked\u003c\/strong\u003e in Google Sheets (and sends a confirmation email) when accepted\/tentative, or sends escalating Gmail reminders until the max count is exceeded.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eHandles no response:\u003c\/strong\u003e Marks \u003cstrong\u003e“no response”\u003c\/strong\u003e in Google Sheets and emails an internal alert to the host.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eUse cases\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003eInbound SaaS leads submitting a discovery-call form via Google Form\u003c\/li\u003e\n  \u003cli\u003eTeams that want automated scheduling with “held” calendar slots to reduce manual back-and-forth\u003c\/li\u003e\n  \u003cli\u003eOps\/automation engineers managing RSVP-based follow-ups and logging in Google Sheets\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eTechnical details\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eIntegrations:\u003c\/strong\u003e Google Sheets (Google Form response sheet), Google Calendar, Gmail\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eWorkflow logic\/nodes:\u003c\/strong\u003e if, set, code, wait, gmail, sticky note\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eKey behavior:\u003c\/strong\u003e Creates Google Calendar holds with Google Meet, updates Google Sheets booking fields, and sends timed Gmail reminders based on RSVP status.\u003c\/li\u003e\n\u003c\/ul\u003e","brand":"N8N Commerce","offers":[{"title":"Default Title","offer_id":45758759665843,"sku":"N8N-17770","price":73.99,"currency_code":"GBP","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0749\/6279\/6723\/files\/p-DQUv_vsZPtC5leuRA9j_vEPxdoBh.png?v=1785834933","url":"https:\/\/buyflowscripts.com\/products\/n8n-workflow-auto-schedule-discovery-calls-forms-calendar-gmail","provider":"N8N Commerce","version":"1.0","type":"link"}