{"product_id":"n8n-workflow-gmail-bid-quotes-openai-extract-data-tables","title":"n8n Workflow: Gmail Bid Quotes, OpenAI Extract, Data Tables","description":"\u003ch3\u003eAutomatically capture subcontractor bid quotes from Gmail, extract pricing with OpenAI, and level results in n8n Data Tables\u003c\/h3\u003e\n\u003cp\u003eThis \u003cstrong\u003en8n Workflow: Gmail Bid Quotes, OpenAI Extract, Data Tables\u003c\/strong\u003e monitors your inbox for subcontractor bid\/quote emails, reads attached bid PDFs, uses \u003cstrong\u003eOpenAI\u003c\/strong\u003e to match each quote to an open bid package, extracts structured pricing and scope coverage, and keeps everything updated in \u003cstrong\u003en8n Data Tables\u003c\/strong\u003e—including daily reminders and award\/“regret” emails.\u003c\/p\u003e\n\n\u003ch3\u003eWhat this workflow does\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eListens for incoming bid\/quote emails\u003c\/strong\u003e in Gmail based on your bid\/quote search and \u003cstrong\u003edownloads any attachments\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eHandles attachment readability:\u003c\/strong\u003e extracts text from the attached PDF; if unreadable, it \u003cstrong\u003ereplies asking the subcontractor for a text-based PDF\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eUses OpenAI for quote matching + extraction:\u003c\/strong\u003e looks up open bid packages stored in \u003cstrong\u003en8n Data Tables\u003c\/strong\u003e, matches the email to the right package, and extracts structured quote details and \u003cstrong\u003escope coverage per checklist item\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eValidates and levels totals:\u003c\/strong\u003e when the quote is valid and matches the open package, it calculates scope gaps, applies allowance “\u003cstrong\u003eplugs\u003c\/strong\u003e” to produce a \u003cstrong\u003eleveled total\u003c\/strong\u003e, and versions the quote as a \u003cstrong\u003erevision\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eWrites results back to Data Tables:\u003c\/strong\u003e upserts the leveled quote into the \u003cstrong\u003ebid_quotes\u003c\/strong\u003e Data Table.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eCloses the loop with Gmail replies:\u003c\/strong\u003e confirms when scope is complete or requests subcontractor confirmation\/clarification for missing\/excluded items.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eRuns a daily sweep at 7am:\u003c\/strong\u003e updates past-due packages to closing, reminds invited subcontractors who haven’t submitted quotes, and flags packages with no bids for review.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003ePost-closing award workflow:\u003c\/strong\u003e after closing, ranks quotes by leveled total, has OpenAI draft an \u003cstrong\u003eaward recommendation\u003c\/strong\u003e, emails the estimator for approval, then sends award-intent to the winner and \u003cstrong\u003eregret emails\u003c\/strong\u003e to other bidders while updating package status.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eUse cases\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003eEstimating teams who want \u003cstrong\u003eemail-to-database\u003c\/strong\u003e capture for subcontractor bid quotes without manual spreadsheets.\u003c\/li\u003e\n  \u003cli\u003eOperations teams needing \u003cstrong\u003edaily bid chase\u003c\/strong\u003e and \u003cstrong\u003eaward\/regret communications\u003c\/strong\u003e tied to package status.\u003c\/li\u003e\n  \u003cli\u003eSaaS operators building a repeatable \u003cstrong\u003ebid management automation\u003c\/strong\u003e using n8n Data Tables.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eTechnical details\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eIntegrations\/nodes:\u003c\/strong\u003e \u003cstrong\u003eGmail\u003c\/strong\u003e, \u003cstrong\u003eOpenAI\u003c\/strong\u003e, \u003cstrong\u003en8n Data Tables\u003c\/strong\u003e\n\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eWorkflow logic:\u003c\/strong\u003e if, set, code, gmail, switch, split out\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003cp\u003eBuilt for professional n8n users who need reliable Gmail bid processing, AI-based extraction, and structured results with traceable package\/quote lifecycle management.\u003c\/p\u003e","brand":"N8N Commerce","offers":[{"title":"Default Title","offer_id":46042471235763,"sku":"N8N-19637","price":23.99,"currency_code":"GBP","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0749\/6279\/6723\/files\/tFoDJNsa4j8RKkMNa_xnZ_KYLu2yZo.png?v=1789549573","url":"https:\/\/buyflowscripts.com\/products\/n8n-workflow-gmail-bid-quotes-openai-extract-data-tables","provider":"N8N Commerce","version":"1.0","type":"link"}