{"product_id":"n8n-workflow-qualify-calendly-leads-to-hubspot-gmail-briefing","title":"n8n Workflow: Qualify Calendly Leads to HubSpot + Gmail Briefing","description":"\u003ch3\u003eAutomatically qualify Calendly leads from Gmail and brief the meeting owner—directly into HubSpot\u003c\/h3\u003e\n\u003cp\u003eThis n8n workflow watches for new \u003cstrong\u003eCalendly\u003c\/strong\u003e booking notifications in \u003cstrong\u003eGmail\u003c\/strong\u003e, extracts the prospect and meeting details, upserts the contact into \u003cstrong\u003eHubSpot\u003c\/strong\u003e, enriches and scores the lead when possible, and emails a polished \u003cstrong\u003emeeting briefing\u003c\/strong\u003e to the meeting owner.\u003c\/p\u003e\n\n\u003ch3\u003eWhat this workflow does\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eMonitors Gmail every minute\u003c\/strong\u003e for new messages matching \u003cem\u003e“New Event”\u003c\/em\u003e from \u003cem\u003enotifications@calendly.com\u003c\/em\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eParses booking data\u003c\/strong\u003e from the email subject\/snippet to extract the invitee name, email, event type, booking event ID, and meeting start time.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eValidates completeness\u003c\/strong\u003e of the extracted booking details; incomplete bookings are routed to a \u003cstrong\u003emanual review path\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eUpserts the prospect in HubSpot\u003c\/strong\u003e using the email address and stores booking metadata on the contact.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eCreates an optional HubSpot note\u003c\/strong\u003e when booking notes are present, linking meeting context to the contact.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eEnriches and scores leads\u003c\/strong\u003e for business email domains by looking up company data from a mock domain dataset, calculating an \u003cstrong\u003eICP score\u003c\/strong\u003e, and updating the HubSpot contact.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eSends a formatted meeting briefing\u003c\/strong\u003e via Gmail to the configured recipient, combining booking details, enrichment, and ICP scoring.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eUse cases\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003eSales and RevOps teams who want \u003cstrong\u003einstant lead qualification\u003c\/strong\u003e after a Calendly booking.\u003c\/li\u003e\n  \u003cli\u003eSaaS operators routing meetings to the right owner with a \u003cstrong\u003eready-to-review briefing\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003eAutomation engineers standardizing how \u003cstrong\u003eGmail → HubSpot\u003c\/strong\u003e contact creation and scoring happens from booking notifications.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eTechnical details\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eTrigger:\u003c\/strong\u003e n8n schedules execution every minute; processes Gmail messages matching the Calendly notification pattern.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eNodes used:\u003c\/strong\u003e \u003cem\u003eif\u003c\/em\u003e, \u003cem\u003eset\u003c\/em\u003e, \u003cem\u003ecode\u003c\/em\u003e, \u003cem\u003egmail\u003c\/em\u003e, \u003cem\u003esticky note\u003c\/em\u003e, \u003cem\u003ehttp request\u003c\/em\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eCredentials required:\u003c\/strong\u003e Gmail OAuth2; HubSpot private app token.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eHubSpot:\u003c\/strong\u003e Contact upsert + optional note creation and ICP score update using required custom contact properties.\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003cp\u003eGet faster, cleaner follow-up from Calendly bookings—without leaving your \u003cstrong\u003en8n workflow marketplace\u003c\/strong\u003e setup.\u003c\/p\u003e","brand":"N8N Commerce","offers":[{"title":"Default Title","offer_id":45732244062387,"sku":"N8N-17496","price":71.99,"currency_code":"GBP","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0749\/6279\/6723\/files\/mm1hgckLQYZb8aPd1ABpg_B2ZbSsdT.png?v=1785143244","url":"https:\/\/buyflowscripts.com\/products\/n8n-workflow-qualify-calendly-leads-to-hubspot-gmail-briefing","provider":"N8N Commerce","version":"1.0","type":"link"}