{"product_id":"n8n-workflow-recover-attorney-time-from-google-calendar-gmail","title":"n8n Workflow: Recover Attorney Time from Google Calendar \u0026 Gmail","description":"\u003ch3\u003eRecover billable attorney time automatically from Google Calendar \u0026amp; Gmail\u003c\/h3\u003e\n\u003cp\u003eThis n8n workflow drafts conservative, billable time entries by reviewing yesterday’s \u003cstrong\u003eGoogle Calendar\u003c\/strong\u003e events and \u003cstrong\u003eGmail\u003c\/strong\u003e messages, sends each draft to your attorney for approval, and then records approved time directly in \u003cstrong\u003eClio\u003c\/strong\u003e.\u003c\/p\u003e\n\n\u003ch3\u003eWhat this workflow does\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eRuns on a schedule:\u003c\/strong\u003e executes at \u003cstrong\u003e6:00 AM on weekdays\u003c\/strong\u003e using an n8n cron schedule.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003ePulls yesterday’s activity:\u003c\/strong\u003e retrieves prior-day events from \u003cstrong\u003eGoogle Calendar\u003c\/strong\u003e and relevant messages from \u003cstrong\u003eGmail\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eCreates a unified activity log:\u003c\/strong\u003e combines and normalizes calendar and email activity into a single log for the prior day.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eGenerates time-entry drafts with OpenAI:\u003c\/strong\u003e uses OpenAI to produce a \u003cstrong\u003eJSON list\u003c\/strong\u003e of draft time entries including matter name, narrative, hours (in \u003cstrong\u003e0.1 increments\u003c\/strong\u003e), confidence, and source.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eAttorney review workflow via email:\u003c\/strong\u003e emails each draft to the attorney through Gmail, including an embedded approval form, then waits for the attorney to choose \u003cstrong\u003eApprove\u003c\/strong\u003e, \u003cstrong\u003eReject\u003c\/strong\u003e, or \u003cstrong\u003eEdit \u0026amp; Approve\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eUpdates Clio with approved results:\u003c\/strong\u003e creates the approved (or edited) time entry in \u003cstrong\u003eClio\u003c\/strong\u003e using the Clio API, or records rejection details for audit purposes.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eUse cases\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003eLaw firms that want to \u003cstrong\u003ereduce missed billable time\u003c\/strong\u003e by reconciling calendar meetings and email work.\u003c\/li\u003e\n  \u003cli\u003eAttorneys who prefer a \u003cstrong\u003elightweight approval step\u003c\/strong\u003e before time is posted to Clio.\u003c\/li\u003e\n  \u003cli\u003eAutomation engineers building \u003cstrong\u003erepeatable legal billing workflows\u003c\/strong\u003e across multiple days and matters.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eTechnical details\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eScheduler:\u003c\/strong\u003e weekday cron at 6:00 AM.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eIntegrations:\u003c\/strong\u003e Google Calendar OAuth2, Gmail OAuth2, OpenAI API, Clio OAuth2.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003en8n nodes used:\u003c\/strong\u003e code, wait, gmail, switch, sticky note, http request.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eSetup requirements:\u003c\/strong\u003e configure OpenAI credentials\/model, set the attorney recipient email, ensure n8n timezone matches your firm’s billing day, and map the \u003ccode\u003ematter.id: null\u003c\/code\u003e placeholder to the correct matter ID for Clio.\u003c\/li\u003e\n\u003c\/ul\u003e","brand":"N8N Commerce","offers":[{"title":"Default Title","offer_id":46029343916211,"sku":"N8N-19607","price":9.99,"currency_code":"GBP","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0749\/6279\/6723\/files\/IPPVxV-DCHXBraeSHAC6Y_8E8RWwK3.png?v=1789463245","url":"https:\/\/buyflowscripts.com\/products\/n8n-workflow-recover-attorney-time-from-google-calendar-gmail","provider":"N8N Commerce","version":"1.0","type":"link"}