{"product_id":"n8n-workflow-summarize-meeting-transcripts-to-gmail-sheets","title":"n8n Workflow: Summarize Meeting Transcripts to Gmail \u0026 Sheets","description":"\u003ch3\u003eTurn meeting transcripts into minutes, action items, and a live tracker—without auto-sending\u003c\/h3\u003e\n\u003cp\u003eDrop a Google Meet transcript (or .txt \/ .vtt \/ .srt) into a Drive folder and instantly generate structured meeting minutes: decisions, action items (with owners, due dates, and priorities), and open questions. The workflow creates a \u003cstrong\u003ereviewable Gmail draft\u003c\/strong\u003e, sends a \u003cstrong\u003eTelegram ping\u003c\/strong\u003e, and updates a \u003cstrong\u003eGoogle Sheets action tracker\u003c\/strong\u003e—nothing is sent automatically.\u003c\/p\u003e\n\n\u003ch3\u003eWhat this workflow does\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eWatches your transcript folder in Google Drive\u003c\/strong\u003e for new meeting files—Google Meet’s auto-saved transcript docs work as-is.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eDeterministically cleans the transcript\u003c\/strong\u003e in code by stripping subtitle timestamps, cue indexes, and tags; detects speakers; and checks word count.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eSkips files that are too short to be real transcripts\u003c\/strong\u003e, avoiding AI cost and preventing hallucinated minutes.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eExtracts a strict JSON schema\u003c\/strong\u003e containing: meeting title, summary bullets, decisions, action items (owner\/due\/priority), and open questions—using hard rules like owners exactly as named (or \u003cem\u003enull\u003c\/em\u003e) and due dates only when spoken.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eValidates and normalizes the output\u003c\/strong\u003e: removes empty tasks, nulls non-ISO dates, and clamps priorities.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eBuilds polished HTML minutes\u003c\/strong\u003e, groups actions by owner, flags priorities, and creates a \u003cstrong\u003eGmail draft\u003c\/strong\u003e for your approval.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eUpdates collaboration in real time\u003c\/strong\u003e by sending a Telegram ping and appending every action to a running Google Sheets tracker.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eUse cases\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003eProduct or engineering standups where you want consistent action tracking across meetings\u003c\/li\u003e\n  \u003cli\u003eClient call follow-ups: decisions + owners captured quickly, reviewed in Gmail before sending\u003c\/li\u003e\n  \u003cli\u003eOps teams consolidating responsibilities in one Google Sheets view\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eTechnical details\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eTrigger:\u003c\/strong\u003e Google Drive (When Transcript Arrives in Drive and Dow)\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eNodes:\u003c\/strong\u003e \u003ccode\u003eif\u003c\/code\u003e, \u003ccode\u003ecode\u003c\/code\u003e, \u003ccode\u003eno op\u003c\/code\u003e, \u003ccode\u003egmail\u003c\/code\u003e, \u003ccode\u003etelegram\u003c\/code\u003e, \u003ccode\u003esticky note\u003c\/code\u003e\n\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eOutputs:\u003c\/strong\u003e HTML minutes + Gmail draft, Telegram action list, and Google Sheets tracker append\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003cp\u003e\u003cstrong\u003eProfessional n8n automation\u003c\/strong\u003e for meeting summarization to Gmail \u0026amp; Sheets—built for accuracy, validation, and human review.\u003c\/p\u003e","brand":"N8N Commerce","offers":[{"title":"Default Title","offer_id":45830481445043,"sku":"N8N-18202","price":64.99,"currency_code":"GBP","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0749\/6279\/6723\/files\/J1HNATO5I85GR5cB9tJZq_0LBYi07b.png?v=1786699234","url":"https:\/\/buyflowscripts.com\/products\/n8n-workflow-summarize-meeting-transcripts-to-gmail-sheets","provider":"N8N Commerce","version":"1.0","type":"link"}