{"product_id":"n8n-workflow-triage-intake-webhook-gmail-advisory-emails","title":"n8n Workflow: Triage Intake Webhook + Gmail Advisory Emails","description":"\u003ch3\u003eTurn client intake submissions into instant confirmations + AI advisory replies (with urgency routing)\u003c\/h3\u003e\n\u003cp\u003eThis n8n workflow captures intake form submissions through a webhook, sends a tailored Gmail confirmation to the client, generates a personalized advisory response using Groq’s OpenAI-compatible Chat Completions API, and emails both the client and an internal stakeholder (“Cyrus”) with urgency-based routing.\u003c\/p\u003e\n\n\u003ch3\u003eWhat this workflow does\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eReceives intake via Webhook:\u003c\/strong\u003e Accepts a \u003ccode\u003ePOST\u003c\/code\u003e request from your intake form and immediately returns a JSON acknowledgement to the form.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eSends a client confirmation email:\u003c\/strong\u003e Uses Gmail to send an HTML confirmation message tailored to the selected offering.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eGenerates an advisory reply with Groq:\u003c\/strong\u003e Sends intake details (story, urgency, goals, and context) to Groq’s Chat Completions API to produce a personalized written response.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eClassifies urgency:\u003c\/strong\u003e Checks the submitted urgency score and treats the intake as \u003cstrong\u003eurgent when the score is 7 or higher\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eNotifies Cyrus with the right alert version:\u003c\/strong\u003e Emails Cyrus a formatted intake summary via Gmail—using an \u003cstrong\u003eURGENT\u003c\/strong\u003e alert version for high-urgency submissions and a standard version otherwise.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eSends the AI response to the client:\u003c\/strong\u003e Emails the AI-generated personal response back to the client using Gmail.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eUse cases\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003eLaunching a SaaS intake flow where every submission instantly receives a confirmation and a custom advisory email.\u003c\/li\u003e\n  \u003cli\u003eImproving response times for urgent leads by routing high-urgency intakes to an internal notification (Cyrus).\u003c\/li\u003e\n  \u003cli\u003eOperations teams who want structured intake summaries and personalized replies without manual drafting.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eTechnical details\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003en8n nodes \/ integrations:\u003c\/strong\u003e Webhook, Gmail (OAuth2), Groq Chat Completions API, “respond to webhook”, and a routing step using a sticky-note style mechanism.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eSetup requirements:\u003c\/strong\u003e Configure Gmail OAuth2 for sending emails, add your recipient address for Cyrus, add a Groq API key, and replace the hardcoded Groq Authorization bearer token.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eWebhook endpoint:\u003c\/strong\u003e Publish the workflow and ensure your form POSTs to \u003ccode\u003e\/intake-form\u003c\/code\u003e.\u003c\/li\u003e\n\u003c\/ul\u003e","brand":"N8N Commerce","offers":[{"title":"Default Title","offer_id":46047293243571,"sku":"N8N-19667","price":74.99,"currency_code":"GBP","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0749\/6279\/6723\/files\/swJSOMbdDyE3Aj1Zy45HA_0w7wjNV2.png?v=1789636039","url":"https:\/\/buyflowscripts.com\/products\/n8n-workflow-triage-intake-webhook-gmail-advisory-emails","provider":"N8N Commerce","version":"1.0","type":"link"}