{"product_id":"openai-lead-qualifier-gmail-replies-sheets-logging","title":"OpenAI Lead Qualifier: Gmail Replies \u0026 Sheets Logging","description":"\u003ch3\u003eAutomatically qualify website leads and draft Gmail replies—powered by OpenAI\u003c\/h3\u003e\n\u003cp\u003eThis n8n workflow captures leads from a webhook, uses \u003cstrong\u003eOpenAI\u003c\/strong\u003e to screen and score them, logs every result to \u003cstrong\u003eGoogle Sheets\u003c\/strong\u003e, and creates \u003cstrong\u003eGmail reply drafts\u003c\/strong\u003e (optionally alerting \u003cstrong\u003eSlack\u003c\/strong\u003e for hot or risky leads) so your team can review before sending.\u003c\/p\u003e\n\n\u003ch3\u003eWhat this workflow does\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eReceives leads\u003c\/strong\u003e via a \u003cstrong\u003ePOST webhook\u003c\/strong\u003e (or you can run a manual test lead). It can also run on a \u003cstrong\u003eweekday 9 AM schedule\u003c\/strong\u003e to handle follow-ups.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eNormalizes and validates inputs\u003c\/strong\u003e, including email validation and checks for \u003cstrong\u003espam\u003c\/strong\u003e, \u003cstrong\u003ebots\u003c\/strong\u003e, \u003cstrong\u003eprompt-injection patterns\u003c\/strong\u003e, \u003cstrong\u003erisky content\u003c\/strong\u003e, and an optional \u003cstrong\u003eshared secret\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eDeduplicates\u003c\/strong\u003e by looking up the email in \u003cstrong\u003eGoogle Sheets\u003c\/strong\u003e to skip drafting if the same contact was handled recently.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eQualifies with OpenAI\u003c\/strong\u003e and returns structured data: \u003cstrong\u003efit score\u003c\/strong\u003e, \u003cstrong\u003ecategory\u003c\/strong\u003e, \u003cstrong\u003eintent\u003c\/strong\u003e, \u003cstrong\u003ebudget\u003c\/strong\u003e, \u003cstrong\u003etimeline\u003c\/strong\u003e, \u003cstrong\u003eurgency\u003c\/strong\u003e, \u003cstrong\u003emissing info\u003c\/strong\u003e, and a short \u003cstrong\u003eowner summary\u003c\/strong\u003e, then assigns a tier (hot, warm, poor fit, spam, or needs review).\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eCreates Gmail drafts\u003c\/strong\u003e: for hot\/warm leads, drafts a personalized first reply using OpenAI; for poor-fit leads, drafts a fixed polite decline. It also scrubs \u003cstrong\u003eprices\/discounts\/guarantees\u003c\/strong\u003e by replacing them with confirmation tags.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eLogs everything\u003c\/strong\u003e to Google Sheets, including lead details, qualification results, and \u003cstrong\u003eGmail draft\/thread IDs\u003c\/strong\u003e. Optionally posts \u003cstrong\u003eSlack alerts\u003c\/strong\u003e for hot leads or anything marked “needs review”.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eRuns follow-ups on schedule\u003c\/strong\u003e: reads “waiting” leads from Sheets, checks Gmail for replies\/sent messages, drafts an OpenAI follow-up in the same thread when due, and updates records in Sheets.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eUse cases\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003eSaaS teams that want automatic lead qualification from contact forms and consistent first responses\u003c\/li\u003e\n  \u003cli\u003eAutomation engineers building an OpenAI-powered outbound workflow with audit-ready logging\u003c\/li\u003e\n  \u003cli\u003eOps teams needing human review triggers for risky, spammy, or uncertain leads\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eTechnical details\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003en8n nodes used:\u003c\/strong\u003e if, set, code, gmail, slack, switch\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eIntegrations:\u003c\/strong\u003e OpenAI for structured qualification and draft generation; \u003cstrong\u003eGoogle Sheets\u003c\/strong\u003e for lead storage and deduping; \u003cstrong\u003eGmail\u003c\/strong\u003e for draft\/thread management; \u003cstrong\u003eSlack\u003c\/strong\u003e for optional alerts\u003c\/li\u003e\n\u003c\/ul\u003e","brand":"N8N Commerce","offers":[{"title":"Default Title","offer_id":46326526869683,"sku":"N8N-21803","price":13.99,"currency_code":"GBP","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0749\/6279\/6723\/files\/1U-TvFhIPMIxBqXoYlHbE_ibn4ZILL.png?v=1793351755","url":"https:\/\/buyflowscripts.com\/products\/openai-lead-qualifier-gmail-replies-sheets-logging","provider":"N8N Commerce","version":"1.0","type":"link"}