{"product_id":"rule-based-email-triage-workflow-for-gmail-imap","title":"Rule-Based Email Triage Workflow for Gmail \u0026 IMAP","description":"\u003ch3\u003eRule-Based Email Triage for Gmail \u0026amp; IMAP—No AI, Just Deterministic Routing\u003c\/h3\u003e\n\u003cp\u003eThis n8n workflow automatically classifies inbound emails using local JavaScript rules (no AI) and routes them into \u003cstrong\u003ehigh-priority\u003c\/strong\u003e, \u003cstrong\u003elow-priority bulk\u003c\/strong\u003e, or \u003cstrong\u003egeneral inbox\u003c\/strong\u003e paths—then prepares ready-to-execute Gmail\/IMAP labeling, starring, and archiving actions.\u003c\/p\u003e\n\n\u003ch3\u003eWhat this workflow does\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eRuns deterministically on demand\u003c\/strong\u003e to generate sample inbound emails for testing.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eScores each email against a rule-based taxonomy\u003c\/strong\u003e using headers, sender patterns, subject\/body regex, and attachment heuristics.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eSelects the best-matching category\u003c\/strong\u003e, assigns the corresponding label, and produces suggested actions (e.g., star, archive, mark-as-read) based on the match.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eRoutes into classification branches\u003c\/strong\u003e: high-priority, low-priority bulk, or general inbox.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eOutputs action payloads\u003c\/strong\u003e:\n    \u003cul\u003e\n      \u003cli\u003e\n\u003cstrong\u003eHigh-priority\u003c\/strong\u003e: ready-to-execute payloads to \u003cstrong\u003estar\u003c\/strong\u003e and \u003cstrong\u003eapply the selected labels\u003c\/strong\u003e.\u003c\/li\u003e\n      \u003cli\u003e\n\u003cstrong\u003eBulk\u003c\/strong\u003e: ready-to-execute payloads to \u003cstrong\u003eapply labels\u003c\/strong\u003e and \u003cstrong\u003earchive \/ mark-as-read\u003c\/strong\u003e as configured.\u003c\/li\u003e\n      \u003cli\u003e\n\u003cstrong\u003eUnclassified\u003c\/strong\u003e: leaves messages untouched.\u003c\/li\u003e\n    \u003c\/ul\u003e\n  \u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eUse cases\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eSaaS operators\u003c\/strong\u003e want deterministic triage for support\/alerts vs. newsletters.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eAutomation engineers\u003c\/strong\u003e need a rule engine to reduce manual inbox sorting in Gmail and IMAP sources.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eTeams managing high email volume\u003c\/strong\u003e can bulk-label, archive, and mark as read for low-priority categories.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eTechnical details\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003eBuilt with n8n nodes including \u003cstrong\u003eif\u003c\/strong\u003e, \u003cstrong\u003ecode\u003c\/strong\u003e, \u003cstrong\u003eswitch\u003c\/strong\u003e, \u003cstrong\u003esticky note\u003c\/strong\u003e, \u003cstrong\u003ehttp request\u003c\/strong\u003e, and \u003cstrong\u003egmail trigger\u003c\/strong\u003e.\u003c\/li\u003e\n  \u003cli\u003eRule engine implemented in \u003cstrong\u003elocal JavaScript\u003c\/strong\u003e, configurable via category taxonomy (sender patterns, header checks, regex rules, attachment rules).\u003c\/li\u003e\n  \u003cli\u003eSetup: replace the sample generator with a live \u003cstrong\u003eGmail Trigger\u003c\/strong\u003e or \u003cstrong\u003eIMAP Email Trigger\u003c\/strong\u003e, then connect mailbox action nodes (e.g., Gmail: Add Labels, Star Message, Move to Archive, Mark as Read).\u003c\/li\u003e\n\u003c\/ul\u003e","brand":"N8N Commerce","offers":[{"title":"Default Title","offer_id":46105994100915,"sku":"N8N-19965","price":65.99,"currency_code":"GBP","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0749\/6279\/6723\/files\/Pu6jNHtjAgLQy00MGINft_YPrptWxJ.png?v=1790500058","url":"https:\/\/buyflowscripts.com\/products\/rule-based-email-triage-workflow-for-gmail-imap","provider":"N8N Commerce","version":"1.0","type":"link"}