{"product_id":"webhook-appointment-booking-highlevel-opportunity-sync-n8n","title":"Webhook Appointment Booking \u0026 HighLevel Opportunity Sync (n8n)","description":"\u003ch3\u003eInstant Webhook → Appointment Booking + HighLevel Opportunity Sync\u003c\/h3\u003e\n\u003cp\u003eThis n8n workflow turns incoming appointment requests into a fully booked 30-minute appointment in GoHighLevel—then automatically creates or updates the matching GoHighLevel opportunity and sets custom fields, with background follow-up and error routing built in.\u003c\/p\u003e\n\n\u003ch3\u003eWhat this workflow does\u003c\/h3\u003e\n\u003cp\u003eWhen your system receives a \u003cstrong\u003ePOST webhook\u003c\/strong\u003e request, this workflow:\u003c\/p\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eAccepts appointment details\u003c\/strong\u003e (patient name, phone, address, service type, and preferred date\/time).\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eChecks slot availability\u003c\/strong\u003e by calling a separate n8n workflow dedicated to time-slot verification.\u003c\/li\u003e\n  \u003cli\u003eIf the slot is \u003cstrong\u003eunavailable\u003c\/strong\u003e, returns a response indicating the appointment was not booked.\u003c\/li\u003e\n  \u003cli\u003eIf the slot is \u003cstrong\u003eavailable\u003c\/strong\u003e, builds a \u003cstrong\u003e30-minute\u003c\/strong\u003e start\/end window from the preferred date\/time.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eCreates or updates the contact\u003c\/strong\u003e in GoHighLevel.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eBooks the appointment\u003c\/strong\u003e in the specified GoHighLevel calendar.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eFinds the related GoHighLevel opportunity\u003c\/strong\u003e by matching the contact\/phone.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eUpdates the opportunity stage\u003c\/strong\u003e or creates a new opportunity if needed.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eSets custom fields\u003c\/strong\u003e via LeadConnector\/GoHighLevel API (service type, preferred date\/time, and event ID).\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eReturns a “booked” response\u003c\/strong\u003e payload and triggers a separate \u003cstrong\u003ebackground workflow\u003c\/strong\u003e for follow-up processing; any GoHighLevel failures are routed to an \u003cstrong\u003eerror workflow\u003c\/strong\u003e.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eUse cases\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003eHealthcare or local services teams receiving appointment requests from a website\/app webhook.\u003c\/li\u003e\n  \u003cli\u003eSaaS operators syncing scheduling intake directly into GoHighLevel (contact + calendar + pipeline).\u003c\/li\u003e\n  \u003cli\u003eAutomation engineers standardizing “book if available, otherwise respond unbooked” logic with 30-minute scheduling windows.\u003c\/li\u003e\n\u003c\/ul\u003e\n\n\u003ch3\u003eTechnical details\u003c\/h3\u003e\n\u003cul\u003e\n  \u003cli\u003e\n\u003cstrong\u003eWebhook\u003c\/strong\u003e entry point to receive appointment requests.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eHTTP Request\u003c\/strong\u003e to call the separate slot-check workflow.\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eConditional logic\u003c\/strong\u003e (if) and \u003cstrong\u003edata preparation\u003c\/strong\u003e (set).\u003c\/li\u003e\n  \u003cli\u003e\n\u003cstrong\u003eGoHighLevel integrations\u003c\/strong\u003e for contact creation\/update, calendar appointment booking, and pipeline\/opportunity handling using LeadConnector\/GoHighLevel API.\u003c\/li\u003e\n  \u003cli\u003eUses workflow routing for \u003cstrong\u003ebackground processing\u003c\/strong\u003e and \u003cstrong\u003eerror handling\u003c\/strong\u003e.\u003c\/li\u003e\n\u003c\/ul\u003e","brand":"N8N Commerce","offers":[{"title":"Default Title","offer_id":45767899414707,"sku":"N8N-17873","price":27.99,"currency_code":"GBP","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0749\/6279\/6723\/files\/W92JT8yoADypJ3NNsaKSK_r2n5kcj1.png?v=1786093711","url":"https:\/\/buyflowscripts.com\/products\/webhook-appointment-booking-highlevel-opportunity-sync-n8n","provider":"N8N Commerce","version":"1.0","type":"link"}