AI Agent for Project Management: Airtable + Fireflies in n8n

Turn meeting transcripts into Airtable tasks automatically—using an AI Agent in n8n with Fireflies

This n8n workflow builds a Smart Agent that listens for completed Fireflies meeting transcripts, analyzes what was discussed, and instantly creates structured action items in Airtable. No more missed follow-ups—your team gets clear tasks generated directly from real meeting content.

What this workflow does

• Captures completed meeting events through webhooks when a meeting transcript is ready.
• Extracts meeting details (including the transcript and participant information) using API calls.
• Processes the transcript with AI to identify action items and convert discussion into structured tasks.
• Creates tasks in Airtable so responsibilities are tracked in a system your team already uses.
• Sends notifications to keep stakeholders informed about the newly generated tasks.
• Schedules follow-ups when necessary to support consistent meeting-to-execution handoff.

Use cases

• Project managers who need reliable action-item tracking after every standup or weekly sync.
• Team leaders who want meeting outcomes converted into Airtable assignments without manual note-taking.
• Business owners aiming to improve execution speed by ensuring follow-ups happen automatically from transcripts.

Technical details

• Built in n8n automation workflow format
• Webhook trigger for completed meetings
• Airtable for task creation
• Split Out to structure extracted data
• HTTP Request for API calls and transcript/participant retrieval
• Gmail tool and Sticky Note components included as part of the workflow automation

Great for n8n users, automation engineers, and SaaS operators who want AI-driven, meeting-to-task project management with Airtable and Fireflies.