AI N8N Meeting Assistant: WhatsApp Prep Alerts with Email & LinkedIn

Never walk into a meeting unprepared—your n8n AI Meeting Assistant sends WhatsApp prep alerts with email context and LinkedIn activity

This n8n template monitors your upcoming personal meetings, then uses AI to compile relevant email history and recent LinkedIn updates about the other invitees. Finally, it sends a discreet WhatsApp message so you can review key context in time to sound informed and impress.

What this workflow does

• Checks your calendar hourly using a scheduled trigger for upcoming personal meetings.
• Analyzes each invite with an AI agent to identify other people on the meeting invite.
• Runs two subworkflows per invitee:
  • Searches for the invitee’s last email correspondence (via Gmail).
  • Scrapes the invitee’s LinkedIn profile + recent activity for social updates.
• Summarises everything with a second AI agent to generate a short, actionable meeting prep message for you.
• Sends the notification via WhatsApp, giving you time to review before the meeting starts.

Use cases

• Executive/ops meetings: get quick context on counterpart relationships and recent activity.
• Client and partner calls: review prior email threads and LinkedIn signals before dialing in.
• Networking-style meetings: understand who you’re meeting and what’s recently changed.

Technical details

• LLM: OpenAI
• Email: Gmail (for last correspondence lookups)
• Scheduling + logic: hourly scheduled trigger and nodes like if, set, html, merge, switch
• LinkedIn scraping note: the current LinkedIn approach requires you to paste your LinkedIn cookies so n8n can impersonate your account. Consider switching to a non-impersonation scraping method for production use.

Best fit: this template is recommended for personal calendars (many moving parts) and is designed for n8n users, automation engineers, and SaaS operators who want practical AI-powered meeting preparation.