AI-Powered CV Screener & Calendly Scheduler for Agencies

Transform your agency's hiring process from chaos to automation with this comprehensive CV screening and interview scheduling system. This AI-powered n8n workflow automatically evaluates candidate applications against role-specific criteria, enables instant HR decisions through Google Sheets, and seamlessly books interviews via Calendly—all integrated with the tools you already use daily.

What this workflow does

This complete hiring automation consists of three interconnected workflows that handle your entire recruitment pipeline. When candidates submit applications through Google Forms with CV uploads, the system automatically extracts Google Drive file IDs, processes PDFs to plain text, and prevents duplicate applications using n8n Data Tables. Each candidate is routed to role-specific job profiles containing weighted scoring criteria for technical skills, experience requirements, and seniority thresholds (Junior/Mid/Senior). AI scoring evaluates CVs against these customizable profiles, presenting results in Google Sheets where HR teams make decisions with simple typed responses. Based on these decisions, personalized emails are automatically sent, and Calendly interview bookings are tracked in real-time.

Use cases

• Digital agencies managing multiple job roles simultaneously across different skill sets and experience levels
• HR departments needing consistent, bias-free candidate evaluation with audit trails and decision tracking
• Recruitment teams wanting to eliminate manual CV reviews while maintaining quality control over hiring decisions
• Growing companies requiring scalable hiring processes that integrate with existing Google Workspace and Calendly workflows

Technical details

Built using essential n8n nodes including Switch for role routing, Set nodes for job profile configuration, Code nodes for data processing, Gmail integration for automated communications, and DateTime nodes for scheduling coordination. The workflow leverages Google Forms, Google Sheets, Google Drive, Calendly, and n8n Data Tables for a complete hiring automation solution. All three workflows must remain active simultaneously for full pipeline functionality.

Perfect for agencies and recruitment teams ready to automate their CV screening process while maintaining complete control over final hiring decisions.