AI-Powered Telegram Meeting Scheduler with Google Calendar

Transform Meeting Scheduling into Natural Conversations with AI-Powered Telegram Automation

Eliminate the back-and-forth of meeting coordination with this intelligent n8n workflow that turns your Telegram bot into a sophisticated AI scheduling assistant. Simply chat naturally about your meeting needs, and watch as AI handles availability checks, employee lookups, and calendar bookings automatically.

What This Workflow Does

This automation creates a seamless meeting scheduling experience through Telegram integration:

• Receives your natural language meeting requests via Telegram bot
• Uses AI Agent with OpenRouter to understand context and collect missing scheduling details
• Automatically checks your Google Calendar for availability conflicts
• Looks up employee information (role, name, phone, email) from Google Sheets
• Presents booking confirmation with edit options before finalizing
• Creates calendar events in Google Calendar and sends email notifications via Gmail
• Maintains conversation memory for improved follow-up interactions

Perfect Use Cases

Ideal for busy professionals, team leads, and service providers who need streamlined meeting coordination:

• Schedule client consultations while on-the-go through mobile Telegram
• Book internal team meetings with automatic employee directory lookup
• Coordinate cross-department meetings with calendar conflict prevention
• Manage appointment scheduling for service-based businesses

Technical Implementation

Built with proven n8n automation nodes for reliable performance:

• Telegram Trigger - Captures incoming user messages
• AI Agent with OpenRouter - Processes natural language and manages conversation flow
• Simple Memory - Maintains context across chat sessions
• Google Sheets integration - Employee directory and contact management
• Google Calendar - Availability checking and event creation
• Gmail automation - Sends confirmation emails to meeting participants

Setup requires OpenRouter API key, Telegram bot token from BotFather, and Google Workspace credentials. This workflow transforms complex scheduling coordination into simple chat conversations, saving hours of administrative work while ensuring no meetings fall through the cracks.