Apify EU Company Check in n8n: Risk Rules & Register Links

EU Company Checks in n8n—Return Clear vs. Risky Suppliers with Register Links

Paste a list of EU suppliers into an n8n form and automatically verify each company against the official business register of its country. The workflow scores risk using nine rules and returns results in three groups—clear, needs a human, and do not onboard—with an explainable reason and a register link for every row.

What this workflow does

• Collects input: An n8n form accepts one company per line as country code + company name or registration number, plus the requester (“who is asking”) and the rationale.
• Parses and cleans the list: It removes blank lines, drops a header row, and eliminates repeated companies.
• Validates supported countries: If the country code is outside the seven supported countries, that line is held back and reported separately at the end.
• Looks up registers efficiently: One Apify run checks the entire list. Because the actor gubidonius/company-registry-lookup accepts arrays, multiple suppliers are resolved in one call—avoiding one-by-one lookups and reducing register API hits.
• Scores nine risk rules: Each company is evaluated with reasons attached. Companies that stopped trading and companies never found in the register reject outright with 100 points each. Other flags reduce the score, including ambiguous names, mismatched registered names, address in another country, company under 12 months old, missing VAT number, and records untouched in 90 days.
• Routes results: A Switch node routes each result into the three onboarding groups.

Use cases

• Vendor onboarding for SaaS procurement teams needing EU business register verification.
• Automation engineers building supplier due-diligence workflows in n8n with explainable risk scoring.
• Operations teams screening incoming supplier lists and triaging “needs a human” cases.

Technical details

• n8n nodes: form trigger, set, if, sticky note, and switch.
• Apify integration via apify-n8n-nodes-apify.
• Actor used: gubidonius/company-registry-lookup for array-based company checks.