Apify Google Maps to HighLevel Lead Sync (n8n)

Apify Google Maps to HighLevel Lead Sync (n8n) — weekly dentist lead pipeline in one workflow

This n8n workflow pulls dental clinic leads from Apify Google Maps on a weekly schedule, normalizes the results, and automatically syncs them into HighLevel (GoHighLevel) by upserting contacts and creating opportunities when needed. If anything fails, it sends a detailed alert to Slack.

What this workflow does

• Runs weekly on a schedule to keep your CRM updated without manual work.
• Calls the Apify Google Maps actor using your configured locations and search terms to fetch clinic listings.
• Limits processing to the first 5 results and normalizes key fields including name, phone, website, domain, address, and ratings.
• Drops incomplete entries that don’t have a name and also lack at least a phone or website.
• Checks HighLevel contacts by phone number to determine whether each lead is new or existing.
• Upserts new contacts in HighLevel, then checks for an existing opportunity for that contact.
• For existing contacts, it searches HighLevel for an existing opportunity using the lead’s phone number.
• Creates a new HighLevel opportunity in your specified pipeline and stage only when no opportunity already exists for that lead.
• Slack failure alerts: if any node errors, it posts a message to your configured Slack channel including the node name and error details.

Use cases

• Dental agencies that want a Google Maps lead sync into HighLevel with minimal CRM maintenance.
• SaaS operators running n8n automations to standardize lead data (phone/website/address/ratings) and avoid duplicate opportunities.
• Teams that need reliability and visibility via Slack alerts when the workflow fails.

Technical details

• Apify: Uses an Apify API token via HTTP Header Auth, plus actor inputs like search terms, locations, and max results.
• HighLevel (GoHighLevel): OAuth2 credentials to search contacts by phone and create/upsert contacts and opportunities.
• n8n nodes used: if, code, limit, slack, high level (plus a sticky note for guidance).

Video: https://youtu.be/FUI6QNU9IJE