Approve Pet Boarding Bookings + Vaccine Checks with n8n

Instantly approve pet boarding requests—only when vaccination records check out

Approve Pet Boarding Bookings + Vaccine Checks with n8n automatically reviews every boarding request against rabies, DHPP, and bordetella expiry dates, then produces an approval result (approved / conditional / blocked). If a pet isn’t cleared, it alerts your kennel inbox; owners get AI-written replies and regular vaccine-expiry reminders—all while every booking is logged to Google Sheets. Last updated: October 2026.

What this workflow does

• Receives boarding requests from an n8n Form (“Boarding Request Form”) including owner/pet details, stay dates, vaccine expiry dates (rabies, DHPP, bordetella), and notes.
• Normalizes the submission and generates a booking ID in the BKG-YYYYMMDD-### format, adds a received_at timestamp, and stores your kennel inbox address.
• Validates that the pet’s rabies, DHPP, and bordetella expiry dates meet the booked stay window, and assigns each booking an outcome: approved, conditional, or blocked.
• Uses gpt-6-luna to write the owner reply based on the check result.
• Appends every booking to the Bookings tab in Google Sheets.
• Sends an inbox alert when a pet is not cleared.
• Runs a daily 07:00 vaccine watch email to owners whose vaccine is about to run out (within 30 days).
• Sends a Monday 09:00 digest summarizing the week for the kennel inbox.

Use cases

• Reduce manual back-and-forth by automatically replying to boarding requests with vaccine-verified status.
• Catch clearance issues early with kennel inbox alerts for blocked bookings.
• Prevent last-minute problems by reminding owners about impending vaccine expirations.

Technical details

• Tech stack / nodes: if, set, code, gmail, sticky note, form trigger
• Integrations: n8n Form, Gmail, Google Sheets (Bookings tab)
• AI: gpt-6-luna for owner reply text generation

Perfect for n8n users and automation engineers who need reliable, vaccination-aware boarding workflow automation for a small business or SaaS operator.