Automate Applicant Screening & Gmail Replies with GPT-5.4 & n8n

Transform your hiring process from hours of manual resume screening to automated, AI-powered candidate evaluation. This n8n workflow automatically screens job applicants using GPT-5.4, scores them against your role requirements, sends personalized Gmail responses, and tracks everything in Google Sheets.

What this workflow does

When candidates submit applications through your Tally form (including name, email, role, experience, and motivation), two specialized AI agents spring into action. The first agent extracts and normalizes all applicant data, while the second scores each candidate on a 1-10 scale against your specific role requirements. Based on the score, an intelligent routing system automatically sends either interview invitation emails (for scores 7+) or personalized rejection emails (below 7) via Gmail. Every applicant is logged to Google Sheets with their complete evaluation, score, grade, and status for easy hiring manager review.

Use cases

• HR teams looking to eliminate manual resume screening and standardize candidate evaluation
• Startups needing scalable hiring processes without dedicated recruitment staff
• Growing companies receiving high application volumes that overwhelm manual processing
• Remote teams requiring consistent, bias-free initial candidate screening
• Recruitment agencies wanting to automate preliminary candidate qualification

Technical details

This workflow leverages key n8n nodes and integrations:

• Tally integration: Captures structured job application data through customizable forms
• OpenAI (GPT-5.4): Powers dual AI agents for data extraction and intelligent candidate scoring
• Gmail node: Sends automated, personalized email responses to all applicants
• Google Sheets integration: Maintains comprehensive applicant tracking with scores and evaluations
• IF nodes: Route candidates based on AI-generated scores
• Set and Code nodes: Handle data transformation and workflow logic

Replace tedious manual screening with intelligent automation that maintains the personal touch your candidates deserve while giving you back hours per hiring cycle.