Automate ClickUp Tasks from Meetings with Fireflies & GPT-4o-mini

Transform your meeting action items into ClickUp tasks automatically with zero manual work. This powerful n8n workflow connects Fireflies meeting transcription with GPT-4o-mini intelligence to extract, parse, and create tasks the moment your calls end—eliminating the gap between decisions and execution.

What This Workflow Does

• Triggers automatically on transcription complete — Fireflies fires the workflow instantly when any meeting finishes transcribing, requiring no manual intervention
• Extracts action items from dual sources — Combines Fireflies NLP task-flagged sentences with AI-generated summary lists, deduplicates entries, and caps at 15 items for optimal processing
• Validates every incoming signal — Checks for valid meeting IDs and silently discards invalid or test pings before processing begins
• Parses items into structured tasks — GPT-4o-mini converts raw action item text into verb-first task names, assigns owners, sets deadlines, and scores priority levels from 1 to 4
• Creates ClickUp tasks automatically — Posts each parsed task to your specified ClickUp list via API with priority, due date, and meeting reference included
• Sends confirmation via Telegram — Delivers a single message confirming total task count once all items are created

Use Cases

• Founders managing multiple stakeholder meetings with distributed action items
• Project managers running sprint planning, standup, and client calls requiring immediate task assignment
• Team leads conducting 1:1s, strategy sessions, and cross-functional meetings with actionable outcomes
• Operations teams processing vendor calls, partnership discussions, and internal planning sessions

Technical Details

• Core integrations: Fireflies (webhook trigger), ClickUp API, GPT-4o-mini, Telegram
• n8n nodes used: Webhook, If, Set, Code, Telegram, Sticky Note
• Authentication required: ClickUp API token, OpenAI API key, Telegram bot credentials
• Processing capacity: Up to 15 action items per meeting with intelligent deduplication

Perfect for automation engineers and SaaS operators who need reliable meeting-to-task workflows without manual overhead.