Automate Client Recap Emails with Fireflies & GPT-4o-mini

Transform Your Client Follow-Up Process with Automated Meeting Recaps

Never spend another 15 minutes crafting post-meeting emails again. This n8n workflow automatically generates and sends professional client recap emails the moment your Fireflies meeting transcription completes. Connect once, then watch as every recorded client call transforms into a polished 250-word recap email delivered directly to your client's inbox with zero manual effort.

What This Workflow Does

• Triggers automatically when meetings end — Fireflies webhook fires the workflow the instant transcription finishes, ensuring your recap reaches clients while the meeting is still fresh in their minds
• Intelligently detects client emails — Uses three smart strategies to identify the right recipient: scans for external participant domains, checks meeting titles for embedded emails, then falls back to your configured default client email
• Generates warm professional recaps with GPT-4o-mini — Creates comprehensive 250-word emails featuring personalized greetings, thank-you openers, bulleted key points, clear action items, and professional sign-offs—all grounded in actual meeting content
• Sends via Gmail with your reply-to address — Emails arrive from your Gmail account with replies routing directly back to you, maintaining your professional brand without any AI or Fireflies footprint
• Logs every email to Google Sheets — Automatically tracks all sent recaps for follow-up management and client communication history

Perfect Use Cases

Ideal for account managers maintaining client relationships, consultants managing multiple client projects, and agency owners scaling their follow-up processes. Transform your post-meeting workflow from manual email writing to automated professional communication.

Technical Details

Built with n8n nodes including webhook triggers, HTTP requests, Gmail integration, Google Sheets logging, code processing, and set operations. Requires Fireflies, Gmail, Google Sheets, and OpenAI GPT-4o-mini integrations for full automation functionality.