Automate Contract Tracking with Google Drive & easybits

Streamline Contract Management with Automated Classification and Renewal Tracking

Transform your contract management process with this powerful n8n workflow that automatically classifies contracts, extracts key data, and organizes renewal information in Google Sheets. Simply drop any contract file into a Google Drive folder and watch as AI-powered extraction creates a comprehensive renewal tracking system.

What This Workflow Does

This automation workflow monitors a designated Google Drive folder for contract uploads in PDF, JPG, or PNG format. When a new contract is detected, the easybits Extractor node automatically classifies the document into categories (SaaS subscription, lease agreement, service contract, insurance policy, or other) and extracts all renewal-relevant information in a single API call. The workflow then calculates critical dates including contract end dates and cancellation deadlines using a Set node, before organizing the classified contract data into the appropriate tab of a centralized Google Sheet that serves as your company's single source of truth for all contract renewals.

Key Features & Use Cases

• Legal departments can automatically track contract renewals across multiple agreement types without manual data entry
• SaaS operations teams can monitor subscription renewals and cancellation deadlines to optimize vendor relationships
• Finance teams can maintain visibility on contract values and renewal dates for budget planning
• Compliance officers can ensure timely contract reviews and renewals across insurance policies and service agreements

Technical Implementation

The workflow leverages Google Drive integration for file monitoring, easybits Extractor for AI-powered contract analysis, and Google Sheets for data organization. Built using n8n nodes including If, Set, No Op, Switch, and Sticky Note components, this workflow requires setup of an easybits pipeline with specific contract fields and Google Drive folder configuration. The easybits Extractor node comes pre-installed on n8n Cloud and can be easily added to self-hosted instances.

Perfect for organizations managing multiple contract types, this workflow eliminates manual contract tracking while ensuring no renewal deadlines are missed.