Automate Expiring Domain Invoices with n8n & CrafMyPDF

Transform your domain management into a fully automated system that detects expiring domains, generates professional PDF invoices, and sends them to clients automatically—all without manual intervention.

What this workflow does

This n8n automation workflow streamlines domain expiration management through intelligent invoice processing. The system continuously monitors your Google Sheets database, checking if any domains are expiring on the current date. When an expiring domain is detected, it automatically generates a professional PDF invoice using the CraftMyPDF API, downloads the completed invoice, and emails it directly to your client via Gmail. After successful delivery, the workflow updates your Google Sheet to mark the invoice as sent and automatically sets a new expiration date for the following year, ensuring seamless continuous tracking of domain renewals.

Key benefits

• Complete billing automation: Eliminates manual domain expiration tracking and invoice generation
• Scalable solution: Handles unlimited domains without additional administrative effort
• Precise timing: Sends invoices exactly when domains expire, preventing missed renewals
• Seamless integration: Connects Google Sheets, CraftMyPDF API, and Gmail in one smooth pipeline
• Automatic data updates: Maintains accurate records with sent status tracking and renewal date management

Perfect for these use cases

• Web agencies managing multiple client domains
• Domain resellers automating renewal billing processes
• SaaS operators handling domain-based services
• Digital marketing agencies with domain portfolio management

Technical specifications

Built with essential n8n nodes including Google Sheets integration for data management, HTTP Request nodes for CraftMyPDF API communication, Gmail nodes for automated email delivery, conditional IF nodes for expiration logic, Manual Trigger for workflow initiation, and Sticky Note nodes for workflow documentation. This robust technical foundation ensures reliable domain invoice automation that scales with your business needs.