Automate HubSpot Deals: Asana Project + Drive Folder Setup

Automatically create Asana projects + Google Drive folders for every new HubSpot deal

This n8n workflow listens for new HubSpot deal webhooks and then instantly sets up the deal’s workspace: it creates an Asana project from a template and builds a structured Google Drive folder hierarchy. Finally, it writes the links back to HubSpot and emails the deal owner with everything they need.

What this workflow does

• Receives and verifies a HubSpot deal-creation webhook using the HubSpot signature header and your HubSpot app client secret.
• Loads deal details from HubSpot and retrieves the deal owner information.
• Checks company association: if the deal has no linked HubSpot company, it emails the owner a notice.
• Fetches the associated company and checks whether the company already has a saved Google Drive folder ID.
• Creates Google Drive structure:
  • If no company folder exists, it creates a company folder (under your configured parent folder) and then a deal folder inside it.
  • If a company folder already exists, it creates only the deal folder under the existing company folder.
• Creates an Asana project by instantiating your Asana project template, then retrieves the project permalink.
• Updates HubSpot with the Asana and Google Drive links/IDs (and saves the company folder link/ID when created).
• Emails the deal owner with the workspace links.

Use cases

• Support delivery teams by auto-provisioning project spaces the moment a HubSpot deal is created.
• Keep your CRM, Asana, and Google Drive consistently linked for every sales-to-delivery handoff.
• Ensure deal owners are notified immediately—even when a HubSpot company record isn’t linked.

Technical details

• HubSpot: webhook listener + OAuth2, signature verification, deal/company retrieval and updates.
• Google Drive: OAuth2, company/deal folder creation and folder ID management (including Shared Drive support via configured Shared Drive ID).
• Asana: OAuth2, project template instantiation, permalink retrieval.
• Gmail: OAuth2 to email the deal owner (and owner notice for missing company linkage).
• Logic nodes used include if, set, and code, plus the asana, gmail, and hubspot nodes.

Setup

Connect credentials for HubSpot OAuth2, Google Drive OAuth2, Asana OAuth2, and Gmail OAuth2. Then configure your HubSpot app client secret, Google Shared Drive ID, the parent folder ID for creating company folders, and your Asana project template.