Automate KYB Verification to Google Sheets with n8n

Streamline your business compliance and due diligence with automated Know Your Business (KYB) verification that validates entities against official US Secretary of State records and seamlessly logs results to Google Sheets. This n8n workflow eliminates manual research and data entry while ensuring accurate, up-to-date business entity information.

What this workflow does

This automated KYB verification workflow performs comprehensive business entity validation through these key steps:

• Triggers manual verification requests for vendors, customers, or acquisition targets
• Searches official US Secretary of State databases using the pink_comic/us-business-entity-search Apify actor
• Retrieves verified business entity data including registration status, filing details, and corporate information
• Normalizes and structures the collected data for consistency
• Automatically appends verified entity information to your designated Google Sheets spreadsheet

Use cases

Perfect for organizations requiring systematic business verification:

• Vendor onboarding: Verify supplier legitimacy and registration status before establishing business relationships
• Customer due diligence: Validate client entities for compliance and risk management purposes
• M&A research: Conduct preliminary verification of acquisition targets against official state records
• Compliance tracking: Maintain centralized records of verified business entities in Google Sheets for audit trails
• Risk assessment: Automate entity verification as part of broader compliance workflows

Technical details

This n8n workflow leverages proven integrations and reliable data sources:

• Apify integration: Uses the verified @apify/n8n-nodes-apify node for seamless automation
• Official data source: pink_comic/us-business-entity-search actor accesses Secretary of State databases
• Google Sheets: Direct integration for automated data logging and record keeping
• HTTP requests: Reliable API communication for data retrieval
• Manual trigger: On-demand verification initiation with full user control
• Documentation: Includes sticky notes with setup instructions and configuration guidance

Deploy this KYB automation to transform time-consuming manual verification processes into efficient, accurate, and auditable workflows that scale with your business needs.