Automate M365 License Audits & Downgrades with n8n Workflow

Streamline Your Microsoft 365 License Management with n8n

Stay on top of your Microsoft 365 licensing costs and ensure optimal utilization with the automated M365 License Audits & Downgrades workflow from n8n. This expertly crafted automation tool empowers businesses to conduct monthly audits of their Microsoft 365 licenses, identify inactive premium license holders, and efficiently manage license downgrades, all while keeping your team informed via Microsoft Teams.

What this workflow does

• Operates on a scheduled basis, running at 06:00 on the 1st of every month.
• Automatically loads and verifies key configuration values, such as premium SKU part numbers and baseline SKU IDs.
• Utilizes Microsoft Graph to gather information on subscribed SKUs and target premium licensing.
• Excludes members of a predetermined Microsoft Entra ID (Azure AD) security group from license changes.
• Identifies inactive users holding premium licenses, allowing for better resource management by downgrading to a baseline SKU when applicable.
• Sends notifications to Microsoft Teams, updating the team either with a "no action required" message or detailing successful downgrades.
• Handles potential errors gracefully, with real-time alerts sent to Teams if license operations face issues.

Use cases

• Reduce unnecessary licensing costs by downgrading inactive user accounts holding premium licenses to a more cost-effective baseline.
• Improve license allocation efficiency by identifying and rectifying under-utilized resources within your Microsoft 365 environment.
• Enhance team communication and operational transparency using automated updates delivered directly to Microsoft Teams.

Technical details

• Tech Stack: Utilizes n8n nodes including "if", "set", "code", "no op", "wait", and "item lists".
• Integrations: Directly connects with Microsoft Graph and Microsoft Teams to facilitate real-time data processing and team notifications.

Optimize your Microsoft 365 license management with n8n's sophisticated automation solution, empowering SaaS operators and automation engineers to stay cost-efficient and informed.