Automate Meeting Logs & Categorization with GPT-4o & Google Sheets

Transform Your Meeting Data Into Actionable Intelligence

Stop manually tracking meeting types and purposes. This powerful n8n workflow automatically connects to Fireflies, analyzes every recorded meeting with GPT-4o-mini, and logs categorized data to Google Sheets the moment transcription completes. Get instant visibility into how your team's time is distributed across Sales, Client, Internal, HR, Product, Finance, and Other meeting types—complete with confidence ratings and visual emoji labels for quick scanning.

What This Workflow Does

• Triggers instantly when meetings end — Fireflies automatically fires the workflow the moment transcription finishes, requiring zero manual intervention
• Fetches comprehensive meeting data — Retrieves title, date, duration, participants, keywords, overview, and action items from Fireflies
• Intelligent categorization with GPT-4o-mini — AI analyzes meeting content and assigns one of seven specific categories: Sales, Client, Internal, HR, Product, Finance, or Other
• Confidence scoring — Returns High, Medium, or Low confidence ratings so you know which classifications to trust and which need review
• Visual emoji coding — Categories and confidence levels get emoji labels for instant visual scanning in your Google Sheets
• Clean data logging — Each meeting becomes one organized row in your spreadsheet with searchable, sortable information

Use Cases

• Founders tracking time allocation across different business functions and client interactions
• Operations managers analyzing meeting patterns and team productivity across departments
• Team leads maintaining searchable records of project discussions, client calls, and internal planning sessions
• Executive assistants organizing meeting data for reporting and scheduling optimization

Technical Details

Built with essential n8n nodes including webhook triggers, HTTP requests for Fireflies API integration, Google Sheets connector, and custom code nodes for GPT-4o-mini processing. The workflow uses structured data handling and automated categorization to deliver consistent, reliable meeting intelligence without manual data entry.