Automate Meeting Notes: AI-Powered Jira Task Creator

Transform your meeting recordings into actionable tasks automatically with this comprehensive AI-powered n8n workflow that transcribes Zoom and Google Meet recordings, extracts decisions and action items using Claude AI, then creates and assigns tickets in Jira, ClickUp, or Linear without any manual intervention.

What this workflow does

This intelligent automation streamlines your entire meeting-to-task process through a sophisticated 12-step workflow. It receives meeting recording URLs via webhook, downloads audio/video files from Zoom or Google Meet, and converts video to audio using FFmpeg when needed. The Whisper API transcribes your meeting audio with high accuracy, while Claude AI analyzes the transcript to extract action items, decisions, and task owners. The workflow then maps team member names to user IDs, creates tickets in your preferred project management tool (Jira, ClickUp, or Linear), assigns tasks to appropriate team members, and sends notifications via Slack or Teams. Finally, it saves a complete meeting summary to Google Drive or Notion and returns processed action items with direct task links.

Use cases

• Weekly team standup meetings that generate multiple action items requiring quick task distribution
• Client calls where decisions need immediate conversion to development tickets in Jira
• Sprint planning sessions requiring automatic backlog creation in Linear or ClickUp
• Executive meetings where strategic decisions must be tracked and assigned to department heads
• Project retrospectives generating improvement tasks that need proper assignment and follow-up

Technical details

This n8n workflow integrates multiple powerful services and utilizes key nodes including if, code, jira, wait, merge, and slack nodes. Required integrations include Zoom OAuth and Google OAuth for recording access, OpenAI API for Whisper transcription, Anthropic API for Claude AI analysis, and your chosen project management platform (Jira, ClickUp, or Linear). Optional Slack or Teams integration enables instant notifications. The workflow handles audio extraction, transcription processing, AI-powered content analysis, team member mapping, and automated task creation with assignment.