Automate Meeting Summaries with OpenAI, Asana & Google Sheets

Automate Meeting Summaries with OpenAI, Asana & Google Sheets

Streamline your meetings with our powerful workflow automation! Instantly transform your meeting audio or transcripts into actionable insights, structured summaries, and organized tasks with the combined power of OpenAI, Asana, and Google Sheets. Spend less time on manual note-taking and more on driving productivity.

What this workflow does

• Ingests Meeting Data: The workflow can receive meeting data via a webhook request or automatically every 30 minutes. It ensures all necessary metadata, including title, date, participants, audio URL, and transcripts are normalized and validated.
• Transcription: If you provide only audio, it uses OpenAI Whisper to generate a transcript, integrating it back into the meeting context seamlessly.
• AI-Powered Summarization: Utilizing OpenAI GPT-4.1-mini, it extracts structured summaries, key topics, decisions, risks, and action items, including owners and due dates, in JSON format.
• Task Creation in Asana: The workflow parses the AI-generated JSON, splits action items into individual records, and creates corresponding tasks in Asana.
• Logging and Recap: Automatically appends a meeting log to Google Sheets and sends a comprehensive summary email through SendGrid, ensuring all stakeholders are informed.

Use cases

• Efficient Meeting Management: Ideal for teams looking to automate meeting note-taking, it significantly reduces admin time spent on documenting and delegating tasks post-meeting.
• Seamless Project Coordination: Enhance collaborative project workflows by ensuring all action items are efficiently tracked and managed in Asana.
• Centralized Information Logging: Maintain organized records of meeting outputs in Google Sheets, making data easily accessible for reporting and compliance.

Technical details

• Integrated with OpenAI Whisper and GPT-4.1-mini for transcription and summarization.
• Direct Asana task creation using personal access tokens.
• Meeting logs are efficiently maintained in Google Sheets.
• Summary emails are dispatched via SendGrid to keep teams informed.
• Built using n8n nodes like set, code, wait, filter, webhook, and sticky note.