Automate Meeting Transcripts & Notion Pages with AI Workflow

Transform your meeting recordings into organized, actionable documentation with this comprehensive AI-powered workflow that automatically transcribes audio, extracts key insights, and creates structured Notion pages with optional Slack notifications.

What this workflow does

This intelligent automation streamlines your post-meeting workflow through a seamless 6-step process. First, it receives meeting recording URLs via webhook along with optional meeting titles. The workflow then submits audio files to AssemblyAI for professional transcription with speaker labels, polling every 15 seconds until transcription completes. Next, it leverages Google Gemini AI to analyze the full transcript and extract structured insights including meeting summaries, action items, key decisions, and next steps in JSON format. Finally, it creates a professionally formatted Notion database page with all meeting metadata and extracted sections, then optionally posts a Slack message containing the meeting summary and direct link to the new Notion page.

Use cases

• Automatically document client meetings and share actionable summaries with your team via Slack
• Create searchable meeting archives in Notion for project management and compliance tracking
• Generate structured follow-up documentation for stakeholder meetings with clear action items
• Build automated meeting workflows for remote teams requiring consistent documentation
• Process recorded interviews or consultations into organized, shareable formats

Technical details

This workflow integrates multiple powerful services including AssemblyAI for accurate speech-to-text transcription with speaker identification, Google Gemini for advanced AI-powered content analysis and extraction, Notion for structured document creation and database management, and optional Slack integration for team notifications. Built using essential n8n nodes including webhook triggers, HTTP requests, conditional logic with If nodes, data manipulation with Set nodes, polling with Wait nodes, and helpful Sticky Note documentation.

Setup requires API keys for AssemblyAI and Google AI Studio, plus a Notion integration token and database ID. Optional Slack integration needs app permissions for chat writing capabilities.