Automate Non-Zoom Alerts with Outlook and Slack Integration

Stop missing important Google Meet and Microsoft Teams meetings buried in your Outlook calendar. This intelligent n8n workflow automatically scans your upcoming calendar events and sends instant Slack and email alerts whenever non-Zoom meetings are detected, ensuring your team never overlooks critical video conferences.

What this workflow does

Running on a weekly schedule, this automation performs comprehensive Outlook calendar monitoring to identify upcoming Google Meet and Microsoft Teams meetings. The workflow pulls all calendar events for the next 14 days, intelligently analyzes each entry to detect video conferencing links, and filters events based on your specified team member email addresses and internal company domains.

Once non-Zoom meetings are identified, the system extracts essential details including organizer information, attendee lists, meeting start times, and Outlook web links. These details are then formatted and delivered through dual notification channels: formatted Slack messages posted to your designated channel and detailed Microsoft Outlook emails sent to specified recipients.

Use cases

• Multi-platform meeting management: Track external client meetings that use Google Meet or Teams while your organization primarily uses Zoom
• Team coordination: Ensure department heads receive alerts about cross-functional meetings hosted on different video platforms
• Client relationship management: Never miss important customer meetings that use their preferred conferencing tools
• Compliance and attendance tracking: Maintain visibility over all scheduled video conferences regardless of platform

Technical details

This workflow leverages essential n8n nodes including Schedule Trigger for automated weekly execution, Microsoft Outlook integration for calendar access and email notifications, Slack integration for team messaging, Code nodes for intelligent event filtering and data processing, Sort functionality for chronological organization, and conditional If nodes for decision logic.

Setup requires Microsoft Outlook credentials with calendar read and email send permissions, Slack workspace access with channel posting rights, and configuration of attendee email lists, company domains, excluded subjects, and timezone settings to match your organizational requirements.