Automate Polish VAT Checks via Google Sheets & Biała Lista API

Effortlessly Automate Polish VAT Status Checks Using Google Sheets & Biała Lista API

Streamline your contractor validation process with our seamless automation workflow that integrates Google Sheets with Poland’s Ministry of Finance VAT "white list" API. Say goodbye to manual checks and ensure your financial operations remain compliant by effortlessly verifying VAT active status and bank account registration for all your contractors.

What this workflow does

This powerful n8n automation workflow is designed to simplify the VAT verification process in a few straightforward steps:

• Initiates verification manually or automatically every weekday at 07:00.
• Loads essential configuration details, such as the API base URL and the column names in your Google Sheets.
• Extracts contractor NIP numbers from Google Sheets, validating each one to filter out invalid entries and save API usage.
• Queries the Polish Ministry of Finance's white list API to confirm the VAT active status for today’s date.
• Classifies each contractor status as ACTIVE, NOT_ACTIVE, NOT_FOUND, or INVALID_NIP, and optionally ensures the bank account details match the official register.
• Generates a comprehensive results table and highlights contractors requiring further attention due to non-ACTIVE status or bank account discrepancies.

Use cases

• Compliance Assurance: Regularly validate the VAT status of contractors to ensure compliance with Polish financial regulations.
• Efficiency in Accounting: Automate routine VAT checks to reduce manual workload on your accounting team, allowing them to focus on more strategic tasks.
• Proactive Risk Management: Quickly identify and address discrepancies in your contractor data before they become costly issues.

Technical details

This workflow comprises several integrated nodes, including:

• Google Sheets: Seamlessly retrieve and update contractor data.
• HTTP Request: Communicate directly with Poland's Ministry of Finance VAT API.
• Set, Code, and Sticky Note: Facilitate data handling, validation, and processing logic for smooth workflow execution.
• Manual Trigger: Allows on-demand verification runs as needed.

Enhance your operational efficiency and safeguard regulatory compliance by leveraging the power of n8n with our specialized workflow for automating Polish VAT checks.