Automate Skool Event Updates to WhatsApp via n8n & Apify

Transform your Skool community engagement with this automated n8n workflow that delivers weekly event updates directly to your WhatsApp groups. Never let your community miss important events again with scheduled, formatted notifications that keep everyone informed and engaged.

What this workflow does

This powerful automation runs every Monday at 09:00 UTC to keep your community connected:

• Automatically logs into your Skool community using Apify's Skool All-in-One API actor with your credentials
• Retrieves login cookies and fetches your community's complete event calendar
• Filters and sorts events occurring within the next 7 days by start time
• Formats event information into WhatsApp-friendly markdown messages with titles and direct Skool calendar links
• Sends formatted updates to your designated WhatsApp group via Evolution API
• Intelligently stops execution when no upcoming events are found, preventing unnecessary notifications

Use cases

• Community managers maintaining active engagement in educational or professional Skool communities
• Course creators ensuring students never miss live sessions, webinars, or office hours
• Mastermind groups coordinating weekly calls and networking events across WhatsApp
• Coaching programs automating event reminders for group coaching sessions
• Online communities bridging Skool event management with WhatsApp communication channels

Technical details

This n8n workflow leverages proven integrations and nodes:

• Apify integration: Utilizes Skool All-in-One API actor for secure community access and event data retrieval
• Evolution API: Handles WhatsApp message delivery through sendText endpoint
• Core n8n nodes: Schedule trigger, HTTP Request, Code, Set, If conditions, and Sticky Notes for workflow organization
• Customizable scheduling: Easily adjust timing, timezone (UTC default), and locale formatting (en-US default)
• Flexible configuration: Simple setup requiring Skool credentials, community slug, Evolution API details, and target WhatsApp group JID

Perfect for automation engineers and community operators seeking reliable, scheduled communication between Skool event management and WhatsApp group coordination.