Automate Webinar Notes: Transcribe & Create Notion Pages

Transform any webinar, training session, or lecture recording into a searchable Notion knowledge base automatically. This n8n workflow takes a simple URL input and creates structured topic pages with transcriptions, insights, and action items—eliminating hours of manual note-taking and content organization.

What This Workflow Does

• Transcribes webinars with speaker labels — WayinVideo processes the full session and returns every segment attributed to the correct speaker with timestamps, giving GPT-4o-mini complete context for analysis
• Identifies 3 to 8 distinct topics automatically — GPT-4o-mini analyzes the transcript and determines meaningful topics covered without manual segmentation
• Creates structured knowledge pages — Each topic gets a comprehensive page with summary, up to five key insights, actionable items with checkboxes, notable quotes, timestamp ranges, and relevant tags
• Publishes directly to Notion — One Notion page is created per topic with proper formatting and metadata
• Logs everything to Google Sheets — Every page is tracked with its Notion URL for easy team access and reference

Use Cases

• Training teams building knowledge repositories from internal webinars and workshops
• Consultants documenting client sessions and creating deliverable summaries
• Educational institutions converting lecture recordings into searchable study materials
• Agencies maintaining organized records of client presentations and strategy sessions
• Content creators repurposing webinar content into structured knowledge bases

Technical Details

Built with essential n8n nodes including form trigger for URL input, WayinVideo API integration for transcription services, GPT-4o-mini for content analysis and structuring, Notion API for page creation, Google Sheets for logging, plus conditional logic and wait nodes for workflow control. Simple form accepts webinar URL, title, speaker name, topic category, and date to automate the entire process.

Perfect for teams who want comprehensive webinar documentation without manual effort—just paste a URL and get organized, searchable knowledge pages in Notion.