Automated New Hire Onboarding: Google Workspace + Calendar + Clio

Automated New Hire Onboarding with Google Workspace, Calendar, and Clio

When HR submits a new-hire intake form, this n8n workflow provisions a Google Workspace account, sends a compliance-checked welcome email, schedules onboarding sessions in Google Calendar, creates Clio onboarding tasks from Google Sheets, and emails HR a kickoff status summary—automating the entire onboarding kickoff in one reliable process.

What this workflow does

• Receives new-hire intake submissions: Listens for a POST webhook at /webhook/new-hire-intake when your HR form system submits a new hire.
• Provisions Google Workspace: Parses the submission, generates a firm email address and a temporary password, and attempts to create the user via the Google Workspace Admin SDK (Directory API).
• Builds and sends a compliant welcome email: Creates a welcome email containing SOP links, routes it through a separate compliance/guardrail workflow, and sends it via SMTP only after approval.
• Schedules training sessions: Uses the start date to generate a configured onboarding schedule and creates Google Calendar events for the new hire.
• Creates Clio tasks from training matters: Reads a “Training Matters” list from Google Sheets, selects a configured number of relevant matters, and creates corresponding onboarding tasks in Clio.
• Notifies HR with a kickoff summary: Emails HR an internal onboarding kickoff summary including the account provisioning status and what actions were triggered.

Use cases

• Legal ops or HR teams onboarding new attorneys and staff while keeping communications compliant.
• SaaS operators who want a repeatable automated new hire onboarding workflow connecting Workspace, Calendar, and Clio.
• Automation engineers standardizing onboarding by driving tasks from a shared Google Sheets “Training Matters” list.

Technical details

• n8n nodes/workflow controls: webhook, if, code, no op, email send, sticky note.
• Integrations: Google Workspace Admin SDK (Directory API) with domain-wide delegation, Google Calendar (OAuth2), Google Sheets, Clio, and SMTP.
• Required setup highlights: set FIRM_EMAIL_DOMAIN, choose the target calendar, and configure the “Training Matters” selection behavior.