DeepSeek Meeting Transcript Summarizer + Gmail Email Notes

Instant Meeting Summaries from Transcript to Gmail Notes—Automatically

This n8n workflow takes a meeting transcript you send to a webhook, uses the DeepSeek chat-completions API to extract structured insights (decisions, action items, objections, next steps), and emails a clean plain-text meeting summary to you via Gmail.

What this workflow does

• Receives transcript data via webhook: Accepts a POST request containing a meeting title and transcript text (for example: { "title": "Acme call", "transcript": "..." }).
• Prepares and validates input: Normalizes the incoming payload, truncates the transcript to 60,000 characters, and flags whether it meets a minimum length threshold.
• Extracts structured summary with DeepSeek: Sends the title and transcript to the DeepSeek chat-completions endpoint (or a compatible OpenAI-style endpoint) requesting JSON-only structured extraction.
• Formats a plain-text email: Builds an email including summary, decisions, action items (with owners and due dates), objections/risks, and a next step.
• Sends via Gmail: Delivers the formatted meeting summary as plain text to the configured recipient address.

Use cases

• Turn long sales or client calls into actionable meeting notes immediately after the call.
• Create consistent follow-ups for internal standups, product reviews, or stakeholder syncs.
• Automate transcript-to-email documentation for SaaS operators who need reliable decision tracking.

Technical details

• n8n nodes / stack: webhook, code, http request, gmail, sticky note.
• AI integration: DeepSeek chat-completions API (or compatible OpenAI-style endpoint), returning JSON that the workflow parses.
• Auth & setup: Create an HTTP Header Auth credential with your AI provider API key (e.g., Authorization: Bearer <key>), connect a Gmail OAuth2 credential, set the recipient in the Gmail send step, activate the workflow, and use the Production webhook URL.