Instantly Sync Business Cards to Google Sheets & iPhone Contacts

Transform stacks of business cards into organized digital contacts with one photo. This n8n workflow automatically extracts contact information from business card images, syncs data to Google Sheets, and generates iPhone-compatible vCard files—perfect for post-conference networking sessions.

What this workflow does

Send a photo of business cards to your Telegram bot and watch the magic happen. The easybits Extractor reads every card in your image, extracting structured contact data including names, titles, companies, emails, phone numbers, websites, and addresses. Built-in deduplication automatically filters out contacts already saved in your Google Sheet, while new contacts are added as fresh rows. Finally, individual vCard files are sent back via Telegram—simply tap each file to add contacts directly to your iPhone.

Use cases

• Conference networking: Process 30+ business cards from events in minutes instead of manual data entry
• Sales team management: Quickly digitize prospect cards and maintain centralized contact databases
• Business development: Convert meetup and trade show contacts into actionable CRM data
• Professional services: Streamline client onboarding by instantly capturing contact details

Technical details

This workflow leverages Telegram bot integration for seamless photo capture and file delivery. The easybits Extractor community node provides AI-powered business card OCR capabilities, while Google Sheets serves as your contact database. Advanced deduplication logic prevents duplicate entries, and automated vCard generation ensures iPhone compatibility.

Required integrations: Telegram bot, Google Sheets, easybits account with Pipeline ID and API Key

n8n nodes used: Telegram, easybits Extractor, Google Sheets, Set, Code, Merge, Split Out

Perfect for sales professionals, business developers, and anyone who regularly collects business cards at networking events. Skip the tedious manual contact entry and let automation handle your business card digitization workflow.