n8n AI Meeting Summaries: Whisper + Claude + HubSpot Sync

Turn every meeting recording into action items—automatically sync next steps to HubSpot

This n8n workflow automatically transcribes incoming meeting audio, extracts decisions and action items with Anthropic Claude, and syncs prioritized follow-ups into HubSpot—while also creating Gmail drafts, saving notes to Google Docs, and posting summaries to Slack.

What this workflow does

• Receives a meeting recording via an HTTP webhook (path: meeting-upload) using the binary field name data.
• Transcribes audio with OpenAI Whisper to generate a readable transcript.
• Analyzes the transcript with Anthropic Claude to extract structured meeting data, including attendees, topics, decisions, action items, sentiment, and relationship signals.
• Normalizes & prioritizes action items using Claude, then searches HubSpot contacts by attendee email and updates matched contacts with the meeting summary and next steps.
• Creates HubSpot tasks for each action item and posts a Slack alert when high-priority items are detected.
• Drafts personalized attendee emails with Claude and creates Gmail drafts addressed to each attendee.
• Saves meeting notes to Google Docs and posts a combined summary (including score, metrics, and links/context) to a Slack channel.

Use cases

• Sales and customer success teams want instant, accurate meeting follow-ups in HubSpot without manual note-taking.
• Distributed teams need consistent meeting summaries and Slack alerts for time-sensitive action items.
• SaaS operators running frequent customer calls use this workflow to capture decisions, sentiment, and next steps automatically.

Technical details

• Webhook (HTTP POST) receiving binary audio in data
• OpenAI Whisper for transcription
• Anthropic Claude for structured analysis and email/action item generation
• HubSpot contact matching by attendee email + task creation
• Gmail drafts for attendees, Google Docs for notes, and Slack for alerts
• Uses n8n nodes including if, set, code, merge, gmail, and slack