n8n Airbnb Guest Messaging & Cleaning Tasks with AI

Automate Airbnb Guest Messaging + Cleaning Tasks with an AI Drafting Agent (n8n)

This n8n workflow automatically captures short-term rental bookings via webhook, schedules the right guest outreach, drafts plain-text messages using a Deepseek AI agent and Google Sheets playbooks, sends everything through Gmail, and creates checkout-day cleaning tasks with host notifications in Telegram.

What this workflow does

• Receives bookings via webhook: validates required fields and ensures date order is correct.
• Handles invalid bookings: alerts the host in Telegram and emails the skipped payload via Gmail.
• Stores valid bookings: normalizes data, generates a booking ID, appends it to the Google Sheets Bookings tab, and notifies the host on Telegram.
• Runs a daily sweep (cron or manual webhook) to detect due actions:
  • Check-in tomorrow messaging
  • Check-out today messaging
  • Review request two days after checkout
• Generates guest messages with AI: uses a Deepseek-powered agent to read property details from the Google Sheets Playbook tab and produce one plain-text message per due booking.
• Logs and sends: writes each message to the GuestLog tab, emails the guest via Gmail, and posts confirmation in Telegram.
• Creates cleaning tasks on check-out day: adds tasks to the Google Sheets CleaningTasks tab and emails the assigned cleaner (if configured) via Gmail; otherwise it alerts the host in Telegram.

Use cases

• For property managers who want hands-off guest communication timed to check-in, check-out, and review windows.
• For SaaS operators using n8n to reduce manual support load while keeping messages consistent via a Sheets playbook.
• For hosts who need structured cleaning assignments tied directly to checkout dates.

Technical details

• n8n nodes: webhook, if, set, code, gmail, telegram
• Google Sheets tabs: Bookings, Playbook, GuestLog, CleaningTasks
• AI drafting: Deepseek agent generates one plain-text message per due booking using the Playbook tab