n8n Meeting Transcription & Action Items: Whisper, Claude, HubSpot, Gmail, Slack

Turn every meeting recording into transcripts, action items, CRM updates, and follow-ups—automatically

This n8n workflow accepts a meeting recording via webhook, transcribes it with OpenAI Whisper, uses Anthropic Claude to extract attendees and action items, then updates HubSpot, drafts follow-up emails in Gmail, saves notes to Google Docs, and posts a completion summary to Slack.

What this workflow does

• Receives the meeting audio through an incoming webhook request (multipart upload) using a binary field named data.
• Transcribes with OpenAI Whisper and returns the transcript text.
• Analyzes the transcript with Anthropic Claude to generate structured JSON including attendees, topics, decisions, action items, sentiment, and relationship signals.
• Normalizes and prioritizes action items using Claude, including ISO-formatted deadlines, plus a short meeting summary and next steps for CRM.
• Updates HubSpot by targeting the correct contact and creating a HubSpot task for each extracted action item.
• Drafts personalized Gmail follow-ups for each attendee using Claude-generated HTML email content, and creates Gmail drafts addressed to each person.
• Saves meeting data to Google Docs and posts a summary to Slack in your configured channel.

Use cases

• Sales and customer success teams converting calls into HubSpot tasks and timely attendee follow-ups.
• Ops and enablement workflows that centralize meeting notes, decisions, and deadlines into Google Docs and Slack.
• SaaS operators who want faster post-meeting execution without manual transcription or note-taking.

Technical details (n8n + integrations)

• Webhook trigger for multipart form uploads (audio in binary field data).
• OpenAI Whisper transcription step.
• Anthropic Claude extraction and action item normalization (structured JSON + ISO deadlines).
• HubSpot contact update + task creation.
• Gmail creation of personalized email drafts (HTML content).
• Slack posting of a completion summary.
• Google Docs saving of combined meeting data.

Perfect for n8n automation engineers and SaaS teams building reliable meeting transcription and action item workflows across Whisper, Claude, HubSpot, Gmail, and Slack.