n8n Real Estate Viewing Scheduler: Webhook to Calendly + Gmail

Turn Real Estate Viewing Requests into Bookings—Automatically

This n8n Real Estate Viewing Scheduler workflow receives property viewing requests via webhook, generates a proposed schedule with a Calendly booking link, emails the lead through Gmail, logs everything in Google Sheets, and then—when Calendly confirms—creates a Google Calendar event and sends confirmations plus 24-hour reminders.

What this workflow does

• Captures viewing requests via an HTTP webhook (or an optional Google Sheets row-added trigger) and normalizes lead + property details.
• Proposes up to three viewing time slots using your configured weekly availability, viewing duration, and a days-ahead window, then generates a Calendly booking URL.
• Drafts a personalized outreach message using your chosen AI engine: Google Gemini, OpenAI, or Anthropic Claude (subject/body email + a short SMS-style message).
• Sends the proposal by Gmail and appends a log entry to Google Sheets with request details, proposed slots, and status.
• Handles Calendly booking webhooks: extracts invitee/event timing, calculates a reminder time for 24 hours before, and creates a Google Calendar event with lead + agent attendees.
• Sends booking confirmations to both parties via Gmail and updates the Google Sheets row to Status = Booked.
• Sends 24-hour reminder emails to lead and agent and marks reminders as sent in Google Sheets.

Use cases

• Property managers routing incoming inquiries for showings without manual back-and-forth.
• Real estate teams standardizing lead follow-up and scheduling across agents.
• SaaS operators using n8n to connect Calendly availability, AI-written outreach, and email reminders.

Technical details

• Integrations: Gmail, Google Sheets, Google Calendar, Calendly webhooks.
• AI engines: Google Gemini, OpenAI, Anthropic Claude.
• n8n nodes used: set, code, wait, gmail, switch, webhook.
• Setup: add credentials for Gmail, Google Sheets, and Google Calendar.