n8n Workflow: Migrate SmartSuite Attachments to Monday Files

Migrate SmartSuite file attachments into Monday.com Files—automatically

This n8n workflow manually migrates SmartSuite attachment files from specified SmartSuite record fields into matching items on Monday.com by downloading each SmartSuite file and uploading it to a designated Monday.com files column. It matches records using the SmartSuite record ID stored in a Monday.com text column, skipping anything that doesn’t match.

What this workflow does

• Run on demand: Start the workflow manually in n8n.
• Batch SmartSuite records: Fetch a batch of records from your SmartSuite table and process attachments from the file fields you configure.
• Split attachments into file tasks: Convert each attachment found in the specified SmartSuite file field(s) into an individual file processing task.
• Match against Monday.com: For each file task, query Monday.com by searching a specific text column for the SmartSuite record ID.
• Skip unmatched items: If there’s no matching Monday.com item, the workflow skips that file and continues.
• Download + upload: For matched items, request a temporary SmartSuite download URL, download the file, and upload it to the configured Monday.com files column.
• Rate-limit friendly: Wait briefly after each upload to help stay within Monday.com API rate limits before continuing.

Use cases

• Move legacy SmartSuite attachments (e.g., documents, images, PDFs) into a new Monday.com board structure.
• Backfill Monday.com “Files” columns after importing metadata, using SmartSuite record IDs to link items.
• Incremental migrations by tuning batch limit and offset while keeping control over API usage.

Technical details

• SmartSuite integration: Uses your SmartSuite API key, Account-Id (workspace), SmartSuite table ID, and the configured attachment field slugs.
• Monday.com integration: Uses your Monday.com API key, board ID, the text column ID used to match SmartSuite record IDs, and the target files column ID.
• n8n nodes used: if, set, code, wait, split out, sticky note.

Tip: Ensure each Monday.com item contains the corresponding SmartSuite record ID in the selected text column so the attachment migration can find the correct target.