n8n Workflow: Recover Lost GoHighLevel Deals with OpenAI + Gmail

Recover GoHighLevel “Lost” Deals Automatically—With OpenAI + Gmail

This n8n workflow runs daily to find GoHighLevel opportunities that went lost within the last 24 hours, analyzes timing/engagement/objection signals with OpenAI, and then either sends a tailored winback email via Gmail or escalates uncertain cases to your manager—while logging everything to Google Sheets.

What this workflow does

• Runs every morning on a schedule.
• Queries the GoHighLevel LeadConnector Opportunities Search API for lost opportunities for your configured location_id and pipeline_id.
• Keeps only deals whose status changed within the last 24 hours.
• Calculates three key signals per deal:
  • Timing: how long the deal was open
  • Engagement: whether contact engagement or opt-out tags indicate likely interest
  • Objection: whether a lost reason is present
• Sends deal details and signals to an OpenAI chat model to select a recovery action and, when appropriate, generate a short winback email.
• Sends winback emails via Gmail to the contact when the action is SEND_WINBACK_OFFER.
• Appends results to Google Sheets with the deal info, chosen action, reasoning, and an optional follow-up date.
• Escalates to a manager via Gmail when the action is ESCALATE_TO_MANAGER, including full AI reasoning and deal context.

Use cases

• Your team wants fast winback outreach for newly lost leads without manual review.
• You need AI-assisted triage—automatically emailing clear cases and escalating ambiguous ones.
• You want a recovery audit trail in Google Sheets for follow-ups and do-not-contact outcomes.

Technical details

• GoHighLevel via Opportunities Search API using HTTP header auth: Authorization: Bearer <token> plus location_id and pipeline_id.
• OpenAI Chat Model for action selection and winback email generation.
• n8n nodes include Code, Gmail, Merge, Filter, Switch, and Split Out.