n8n Workflow: Summarize Meeting Transcripts with GPT-4o

Turn meeting transcripts into Jira tickets, Notion recaps, and Slack updates—automatically

This n8n workflow summarizes your meeting transcripts using OpenAI (GPT-4o), then converts action items into Jira issues, publishes a formatted recap to Notion, posts the summary to Slack, and (when enabled) schedules 24-hour-before due-date reminders via Google Sheets.

What this workflow does

• Ingests transcripts via a Fathom webhook (POST) or by triggering when a new transcript file is added to a watched Google Drive folder.
• If the input is a Google Drive file, it downloads the document and extracts plain text (including DOCX conversion or PDF extraction), then normalizes transcript, metadata, and destination settings.
• Sends the transcript to OpenAI (GPT-4o) to generate structured output in JSON, including:
  • a 3-bullet summary
  • decisions
  • action items
  • open questions
  • risks
• Validates and parses the structured results, then loads an owner roster from Google Sheets to map action-item owners to Jira account IDs and Slack member IDs. Relative due-date phrases are resolved into YYYY-MM-DD dates.
• Creates one Jira issue per action item, merges the resulting issue keys back into the meeting record, and generates a Notion page containing the recap sections plus the full transcript.
• Posts a formatted recap to the configured Slack channel with Jira links/keys, owner mentions, due dates, and the Notion URL. If owners can’t be matched, it posts a Slack warning.
• When reminders are enabled, it appends reminder rows to Google Sheets for 24-hour-before Slack reminders.

Use cases

• Auto-document weekly standups, planning sessions, or customer calls from Fathom transcripts.
• Reduce manual work by turning decisions and action items into Jira tickets and Notion meeting pages.
• Keep teams accountable with Slack-recapped action items and due-date reminders.

Technical details

• n8n nodes: if, code, jira, merge, slack, open ai
• Integrations: Fathom webhook, Google Drive, OpenAI (GPT-4o), Google Sheets, Jira, Notion, Slack