Notion RFx Generator Workflow: Groq LLM + Slack Approval

Generate RFx drafts in Notion with Groq—and get manager approval via webhook

This Notion RFx Generator Workflow automatically watches your Notion “Sourcing Pipeline,” drafts RFI/RFP/RFQ content using Groq LLM based on similar past projects, writes the results back to Notion as block JSON, and pauses for a manager approval decision before updating the request status.

What this workflow does

• Monitors your Notion database every minute when a page changes in the “Sourcing Pipeline” database.
• Checks request readiness: it proceeds only if the page Status equals “Generate RFx”.
• Finds the best reference projects by querying the “Past Projects” database for the top three similar projects (same Category and Sourcing Type), sorted by Success Score.
• Selects the correct prompt type based on the RFx system you need (RFI, RFP, or RFQ), then sends requirements to Groq.
• Generates structured outputs: it uses the AI to produce draft scope content plus evaluation/pricing tables and a project timeline with submission guidelines.
• Writes back to Notion by converting the generated Markdown into Notion block JSON, appending it to the original page, and setting the page status to “Pending Approval”.
• Waits for manager decision via a resume webhook, then updates the Notion page to “Sent to Suppliers” if approved or “Needs Revisions” if rejected.

Use cases

• Automate RFx creation for sourcing teams using historical performance as context.
• Reduce manual drafting time in Notion while keeping approvals controlled via a webhook step.
• Standardize evaluation/pricing tables and timelines for RFI/RFP/RFQ documents across projects.

Technical details

• Integrations: Notion (workflow reads/writes from “Sourcing Pipeline” and “Past Projects”).
• LLM: Groq-hosted LLMs for generating RFx scope, evaluation/pricing tables, and timelines.
• n8n nodes used: if, set, code, wait, notion, sticky note.
• Approval logic: webhook-driven resume to update Notion status after review.

Set up by adding Notion credentials, selecting the relevant databases, and ensuring required properties (including Status, Project Name, Category, and Sourcing Type) exist in your workspace.